Finance Assistant
vor 2 Monaten
The position is located in the Programme Support and Management Service (PSMS), Finance and Budget Section (FBS), of the Office of the United Nations High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Finance Officer, under the overall supervision of the Chief of Finance and Budget Section.
**Responsibilities**:
Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:
- Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
- Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
- Researches/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals.
- Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews.
- Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
- Prepares commitments and payment actions in Umoja and reviews them to ensure that funds are available and the correct account has been used.
- Assists the Finance/Budget Officer(s) with data input.
- Maintains financial and accounting records with respect to OHCHR extra-budgetary/regular budget resources, provides data and background material for audits etc.
- Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.
- Reviews for accuracy the monthly UNDP Service Clearing Account (SCA) expenditure reports related to field offices, takes action to correct errors and processes the related transactions in Umoja
- Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations.
- Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
General:
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with United Nations policies and procedures.
- Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
- Maintains and keep up-to-date files.
- Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
- Files and archives documentation as required
- Performs other related duties, as assigned.
Competencies
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent.
Work Experience
A minimum of five (5) years of experience in finance, budget, accounting, administrative services or related area is required.
Out of the five (5) years, a minimum of two (2) years of experience in finance-related modules in an Enterprise Resource Planning (ERP) system is desirable.
Experience with analysing and processing of Clearing Accounts is desirable
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
THIS POSITION IS TEMPORARILY AVAILABLE UNTIL 30 NOVEMBER 2023.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for t
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