Finance Assistant

vor 1 Monat

Genf GE, Schweiz United Nations Vollzeit

Org. Setting and Reporting
- This position is located in the Programme Support and Management Service (PSMS), Finance and Budget Section (FBS), of the Office of the United Nations High Commissioner for Human Rights (OHCHR). The incumbent reports to the Finance Officer, under the overall supervision of the Chief of Finance and Budget Section.
- Responsibilities
- Within delegated authority, the Finance Assistant will be responsible for the following duties: Budget: - Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. - Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s). - Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions. - Researches/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals. - Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews. - Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures. - Prepares commitments and payment actions in UMOJA and reviews them to ensure that funds are available and the correct account has been used. - Assists the Finance/Budget Officer(s) with data input. - Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors. - Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations. - Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. - Reviews for accuracy the monthly expenditure reports related to field offices (ex. clearing accounts), takes action to correct errors and processes the related transactions in Umoja, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports. - Verifies and prepares payments to third parties. - Reviews final financial/audit reports and prepares payments for final disbursement. - Notifies payees of status of payments. General: - Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with United Nations policies and procedures. - Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters. - Maintains and keep up-to-date files. - Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required. - Performs other related duties, as assigned.
- Competencies
- Education
- High school diploma or equivalent is required.
- Job - Specific Qualification
- Not available.
- Work Experience
- Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
- Assessment
- Special Notice
- United Nations Considerations
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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