Administrative Business Partner From Roche Basel
vor 6 Monaten
About we make it GmbH
We make it GmbH is a company operating nationally in Switzerland. Thanks to many years of successful experience, it has a high level of competence in the personnel services sector. Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We make it GmbH places the highest demands on quality, ethics and discretion.
Background
You bring strong finance expertise, together with the ability to work in a self-aligning team with mínimal hierarchy. Sharing and receiving feedback, and living the collaborative accountability. You will be a catalyst for the Finance transformation and work effectively as an influencer, and leaning in as coach and catalyst to the Finance network as needed. You have a passion to comprehend new tasks
and challenges, pilot new approaches and constructively challenge the status quo. You have a degree in Finance and have several years of experience in different finance areas.
Aufgaben
Accountable for foundational administrative activities like calendar management and scheduling of department and team meetings within multiple time zones including calendaring and use of required physical and virtual room reservation systems and the participation of internal and external stakeholders
Manage complex scheduling including global summits, department offsites, confidentiality, senior leaders, government officials, etc
Lead and coordinate simple to complex event management activities including agenda creation, vendor management and event support including town halls, sprints, and F2F meetings
Collaborate with strategic event services and town halls, independently lead planning and execution for large scale high visibility events
Influence and support employee and team experience through recognition of milestones (anniversaries, birthdays, life events) coordination of huddles and community driven informal team activities, managing administrative and logistics of onboarding, and robust, consistent support of interviewing process
Support complex, international, and large group travel accommodations and associated expense reporting when appropriate
Act as translator by grasping business context and needs and translating into support activities that support department contributions and value generation.
Ability to work globally from location agnostic hubs and build relationships with partnered teams, functions, and business units in multiple time zones
Act as go to person for facility and IT service requests including space planning, central office supplies process, and remain up to date for all associated training
Manage financial PO, invoice, vendors, SOWs, and contract processes and participate in RFP and vendor selection process
Demonstrate high levels of autonomy and help teams prioritize overall work-plate ensuring balanced support and ensuring the "right" work gets done in order
Demonstrate pragmatic approaches by following defined processes and remaining flexible when needed to ensure business needs are met with high quality and on time
Navigate complex scenarios helping teams to identify solutions, define new processes, and share new knowledge with learning experiences
Actively participating in meetings, promoting new ways of working and improvements to work processes, as well as sharing ideas and support amongst colleagues
Qualifikation
A Bachelor’s Degree or a commercial degree with equivalent experience (\*\*\*\*\*)
Proven experience in an administrative role, supporting senior executives or leadership teams (\*\*\*\*\*)
Prior experience working in administrative role within Roche is required (\*\*\*\*\*)
Proficiency in Google suite (gMail, gCal, gDrive, gSlides, gSheets etc.) and other office productivity tools (\*\*\*\*\*)
English fluency is required
Ability to make independent decisions and problem solve without reliance on precedent or supervisory guidance
High level of attention to detail and accuracy in all work activities
Flexibility and adaptability to handle changing priorities and responsibilities
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Strong communication skills, both written and verbal, with a professional and courteous demeanor.
Ability to work independently with mínimal supervision and as part of a team
High level of attention to detail and accuracy in all work activities
Flexibility and adaptability to handle changing priorities and responsibilities
Discretion and confidentiality when handling sensitive information
Ability to be available for support outside normal working hours (including some evenings and weekends)
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