Executive Assistant 60-80%
vor 2 Monaten
**Vous êtes à la recherche d’un nouveau challenge ?**
ValJob, active depuis 1995 dans le placement et les services en Ressources Humaines, est une société suisse leader, reconnue et appréciée pour la qualité de ses services et la haute performance de ses collaborateurs.
Nous recherchons pour l’un de nos clients le profil suivant:
- Assisting the Director with sale-related duties and coordinating the execution of transactions from beginning to end (authentication process, reviewing contracts and payment terms, invoicing) - Managing and coordinating shipping and logistics (liaising with shipping companies and storage, negotiating quotes, organizing insurance coverage, managing consignments, conservation and storage) - Liaising with private collectors, dealers, galleries, auction houses and suppliers; Providing bespoke customer service - Creating factsheets and conducting extensive research on artworks (provenance, exhibitions, literature) - Maintaining and updating databases (clients, artwork inventory, insurance inventory) - Assisting the Director with travel arrangements (bookings, meetings, responses to invitations, organizing calendars) - Assisting with accounting and tax filings - Implementing compliance procedures (KYC documents) - Working closely with the Communication and Business Development team - Assisting with the organization of events and exhibitions; Developing ideas for special projects - Performing general duties (office management, archiving, ordering supplies, copying, mailing) - Undertake other administrative tasks as required.
- Bachelor and/or Master’s Degree in a related field and/or 2+ years of experience in a similar position - Passionate about Visual Arts, knowledge of the Contemporary Art Market - Strong organizational and interpersonal skills, with the ability to multi-task and work autonomously - Excellent oral and written communication skills, with flexibility and attention to detail - Discretion in handling confidential information with utmost integrity - Fluency in French and English required (additional language a plus) - Proficiency in Microsoft Office (Artlogic a plus) - Ability to work under pressure and manage demanding HNWI - Comfortable working in a hybrid and family-like environment
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