Executive Assistant

vor 2 Wochen

Geneve, Schweiz Sabah Art Advisory Vollzeit

**EXECUTIVE ASSISTANT**
SABAH ART ADVISORY - GENEVA

Post-War and Contemporary Art Advisory firm based in Geneva
Part-time position (60-80%) starting September 2023
- **Supporting the Director in his day-to-day activities and sales. Providing administrative support to the Director and ensuring the smooth and efficient running of the Art Advisory firm. **_**Participating in all aspects of the Art Advisory’s activity, from managing art collections to exhibitions and special projects.**_

**Responsibilities**:

- Assisting the Director with sale-related duties and coordinating the execution of transactions from beginning to end (authentication process, reviewing contracts and payment terms, invoicing)
- Managing and coordinating shipping and logistics (liaising with shipping companies and storage, negotiating quotes, organizing insurance coverage, managing consignments, conservation and storage)
- Liaising with private collectors, dealers, galleries, auction houses and suppliers; Providing bespoke customer service
- Creating factsheets and conducting extensive research on artworks (provenance, exhibitions, literature)
- Maintaining and updating databases (clients, artwork inventory, insurance inventory)
- Assisting the Director with travel arrangements (bookings, meetings, responses to invitations, organizing calendars)
- Assisting with accounting and tax filings
- Implementing compliance procedures (KYC documents)
- Working closely with the Communication and Business Development team
- Assisting with the organization of events and exhibitions; Developing ideas for special projects
- Performing general duties (office management, archiving, ordering supplies, copying, mailing)
- Undertake other administrative tasks as required.

**Qualifications**:

- Bachelor and/or Master’s Degree in a related field and/or 2+ years of experience in a similar position
- Passionate about Visual Arts, knowledge of the Contemporary Art Market
- Strong organizational and interpersonal skills, with the ability to multi-task and work autonomously
- Excellent oral and written communication skills, with flexibility and attention to detail
- Discretion in handling confidential information with utmost integrity
- Fluency in French and English required (additional language a plus)
- Proficiency in Microsoft Office (Artlogic a plus)
- Ability to work under pressure and manage demanding HNWI
- Comfortable working in a hybrid and family-like environment

Application deadline: 19th May 2023

Type d'emploi : Temps partiel, Temps de travail : 60-80%, CDI

Salaire : CHF50'000.00 à CHF60'000.00 par an

Avantages:

- Travail à domicile

Date de début prévue : 01.09.2023

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