Finance Assistant
vor 1 Monat
This position is located within the Payroll and Payments Unit in Bangkok, as part of the Finance Section, Financial Resources Management Service, Division of Administration, at United Nations Office at Geneva. The Finance Assistant will report to the Chief of Unit.
**Responsibilities**:
Under the supervision of the Chief of Unit, the incumbent will be responsible for the following duties:
- Assists in verifying regular, off-cycle and correction payroll to staff members for their entitlements including salaries, claims and education grants.
- Assists in reconciling payroll and payments related general ledger and vendor accounts.
- Assists in processing payments due by the Organization and settlement of staff members entitlements.
- Processes payment requests in connection with purchase of goods and services after ensuring compliance with all relevant rules and instructions, and proper documentation and certification.
- Processes travel claims in conformity with travel authorization, ensuring compliance with relevant rules and instructions, and proper documentation and certification.
- Reviews and processes outgoing financial authorization or incoming Inter-Office Voucher transactions from UNDP country offices, and submits relevant Umoja documents to the Supervisor or the Finance Officer for approval.
- Reviews supporting documents of Fund Commitments received from other offices for approval by the Finance Officer.
- Reviews and processes requests for billing to clients and prepares accurate monthly billing statements for each client for approval by the Finance Officer.
- Processes applied deposits and refers unidentified cases to the Supervisor for advice.
Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Certificate/coursework/training in accounting, finance or directly related field is desirable.
Work Experience
At least three (3) years of relevant experience in finance, accounting or related area is required.
Two (2) years of relevant professional experience within the United Nations common system is desirable.
Experience in processing, verifying or reconciling accounts related to salary and payroll
entitlements within the United Nations common system is desirable.
Experience with payroll or finance modules of ERP systems, such as Umoja (SAP) is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable.
Assessment
Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
Applicants are urged t
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