Hub Administration Coordinator Switzerland
Vor 4 Tagen
The Humanitarian Hub is now looking for a dynamic and experienced Hub Administration Coordinator to embody the heart and soul of the Humanitarian Hub coworking space and create a positive and friendly coworking environment where space, amenities and services are shared, mutually respected and even made more enjoyable.
**What you will do**
Working closely with 5 HHP partners and reporting to the Chair of the Operations Governance Committee, you will have full ownership of the day-to-day office management operations for a community of 120+ Humanitarian Hub users. You will ensure high levels of organizational effectiveness, communication and safety, the smooth running of the Hub, help improve processes and day-to-day operations and serve a community of 120+ users, interacting with 5 partner organizations, hosted institutions, Hub members and external partners.
Some of your day-to-day tasks will include:
Reception duties
- Supervise the receptionist to ensure the daily operations of the reception, assist when necessary;
Finances
- Set up the annual budget (around 1M CHF) and prepare relevant reporting to the management;
- Manage delegated budget, prepare invoices for the hub, procedures for approval and payments. Ensure that all items are invoiced and paid on time;
- Support the financial closure of the budget by finances and prepare audit
Administration
- Maintain and update operational policies and process in connection to the Hub; Ensure compliance with and adherence to policies, guidance and handbooks and donor/auditor requirements;
- Conduct procurement for shared services, draft and negotiate contracts and maintain a positive relationship with key suppliers, vendors, landlord and regie;
Community management
- Ensure the effective and timely day-to-day operations and services delivery for logistics, ICT, administration, office and facilities management matters, on-site meetings and events;
- Be knowledgeable about HH partnership contracts and guidelines, as well as other documents and laws that manage the work environment. Explain these policies to members, as necessary;
- Ensure all staff and users’ awareness of the office facilities and administrative processes and policies, provide guidance as may be necessary;
- Oversee new member onboarding and moving out of the Humanitarian Hub;
Facility services management
- Manage all building operations to the satisfaction of members and in line with all relevant policies in place (procurement, finance, etc);
- Supervise the hub receptionist to ensure the quality of assets (Wi-Fi network, printers/copiers) as well as the cleaning of the hub by the partners in place;
- Organize the office layout, maintain the office condition and arrange necessary repairs;
Security
- Be aware of local laws and regulations as they pertain to member safety and emergency preparedness;
- Serve as a focal point for on-site security, organize evacuation exercises at least once a year, implement sanitary measures in the event of a pandemic;
ICT
- Oversee systems installation and ICT interventions in the HHP office in liaison with HQ ICT department, external service provider and the Chair, and act as key liaison for staff and sub-tenants on ICT matters.
**What you will bring**
You are self-motived with a positive attitude, and you enjoy working as part of a multicultural team. You are flexible, innovative and you collaborate effectively with internal and external stakeholders. You will have minimum 5 years of experience in a similar position, preferably in an international environment, as well as professional qualification and/or relevant technical certification in areas related to the position. You will also have advanced IT skills and be proficient in Microsoft (Outlook, Excel, PowerPoint, Word). In addition, will possess excellent time management skills, as well as an excellent ability to multitask and prioritize work.
We are also looking for someone who is:.
- Conscientious, collegial, and service and client oriented.
- Fluent in written and spoken French and English.
- Attention to detail and problem-solving skills.
- Excellent at planning and delivering results
- Communicates with impact and respect
- Cultural Sensitivity
- Proven integrity - upholding and promoting the highest standards of ethical and professional conduct
We are looking for someone who is eager to truly embody the heart and soul of the Humanitarian Hub, working onsite 5 days a week.
**What makes this position attractive?**
- A challenging and exciting opportunity to be part of an innovative coworking space, bringing together 5 humanitarian partners and hosted organisations.
- Salary and benefits according to NRC Geneva’s salary scale and terms and conditions. This position is a grade 7 on NRC Geneva's 12 grade salary scale, and the starting salary for this position is 98,496.00 CHF annual.
If you are curious and would like to learn more about this opportunity, please see **here **for the full job descr
-
Hub Administration Coordinator
vor 1 Woche
Geneve, Schweiz Norwegian Refugee Council VollzeitWe are now looking for a dynamic and experienced Hub Administration Coordinator to embody the heart and soul of the Humanitarian Hub coworking space and create a positive coworking environment where space, amenities and services are shared, mutually respected and even made more enjoyable. Working closely with 5 HHP partners and reporting to the Chair of the...
-
Sales Administration Coordinator
vor 6 Stunden
Geneve, Schweiz Montblanc VollzeitCode de référence: 69382 **Sales Administration Coordinator**: Genève, GE, CH Permanent Founded in 1906 as a manufacturer of writing instruments, MONTBLANC today creates exclusive products including watches, jewelry, writing instruments and leather goods which reflect our high demands with respect to culture, quality, design, tradition and...
-
Sales Administration Coordinator
vor 6 Stunden
Geneve, Schweiz Montblanc North America VollzeitGenève, GE, CH- PermanentFounded in 1906 as a manufacturer of writing instruments, MONTBLANC today creates exclusive products including watches, jewelry, writing instruments and leather goods which reflect our high demands with respect to culture, quality, design, tradition and craftsmanship. With more than 25 subsidiaries and 600 boutiques MONTBLANC is...
-
Project Coordinator
vor 7 Monaten
Geneve, Schweiz Experis Vollzeit**Project Coordinator** Are you a Project Coordinator with 3 - 5 years professional experience and able to provide high quality administrative coordination and project support If so, please take a look at the following details: Experis IT Switzerland is currently on the search for a Project Coordinator to join one of their clients, an NGO, based in...
-
Project Coordinator
Vor 2 Tagen
Geneve, Schweiz Experis Vollzeit**Project Coordinator** Are you a Project Coordinator with 5 years professional experience and have an accounting or financial analysis background ? If so, please take a look at the following details: Experis IT Switzerland is currently on the search for a Project Coordinator to join one of their clients, an NGO, based in Geneva. **Your...
-
Operations Coordinator
vor 6 Monaten
Geneve, Schweiz International Rescue Committee Vollzeit**Requisition ID**: req46869 **Job Title**: Operations Coordinator **Sector**: Operations **Employment Category**: Fixed Term, 1 year **Employment Type**: Full time, Monday to Friday (09:00 - 18:00), Onsite **Salary**: 75,000 CHF per annum (non-negotiable) **Location**: Geneva, Switzerland **BACKGROUND** Over the past 80 years, the International...
-
HR Coordinator
Vor 6 Tagen
Geneve, Schweiz SMCP Vollzeit**Service**: RH / Paie / Formation **Intitulé du poste**: HR Coordinator - Switzerland H/F/X **Contrat**: CDI **Temps de travail**: Temps complet **Missions**: Vous êtes passionné(e) par la mode et souhaitez rejoindre une entreprise en pleine croissance ? Nous sommes à la recherche de profils talentueux pour rejoindre nos équipes et continuer à...
-
Finance and Procurement Assistant, Ccm Hub
vor 7 Monaten
Geneve, Schweiz The Global Fund VollzeitThe CCM Hub Finance & Procurement Assistant (FPA) will work with a team of CCM Hub Officers to coordinate aspects of the day-to day funding, disbursement, expenditure reporting and budgeting of the Global Fund’s support to Country Coordination Mechanisms (CCMs) within the Global Fund’s Grant Management Division. They will also work with the CCM Manager...
-
Event Coordinator
Vor 7 Tagen
Geneve, Schweiz TotalEnergies VollzeitCommunication - GENEVE-WTC1(CHE) - Switzerland **TotalEnergies** has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore. - TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading...
-
Centre Coordinator
vor 7 Monaten
Geneve, Schweiz World Economic Forum LLC VollzeitThe World Economic Forum is the International Organization for Public-Private Cooperation, engaging the foremost leaders of society to shape global, regional and industry agendas. The Forum’s Centre for Advanced Manufacturing and Supply Chains aims accelerate responsible industry transformation in manufacturing and supply chains by bringing together the...
-
Associate Project Manager, Youth Hub
vor 1 Woche
Geneve, Schweiz International AIDS Society Vollzeit**About the IAS**: **IAS - the International AIDS Society - convenes, educates and advocates for a world in which HIV no longer presents a threat to public health and individual well-being**. After the emergence of HIV and AIDS, concerned scientists created the IAS to bring together experts from across the world and disciplines to promote a concerted HIV...
-
Switzerland Marketing
Vor 6 Tagen
Geneve, Schweiz Piaget VollzeitCode de référence: 82445**SWITZERLAND MARKETING & COMMUNICATION MANAGER**: - Genève, GE, CH- PermanentDepuis 1874, Piaget cultive l'esprit du luxe grâce à une créativité incessante, une innovation sans limite, un souci d’excellence et un savoir-faire horloger et joaillier totalement intégré. Piaget excelle dans tout ce qui est rare, précieux et...
-
Project Coordinator
Vor 7 Tagen
Geneve, Schweiz SixSq VollzeitThe project coordinator will ensure customer projects (e.g. Proof of Concept) and research projects (e.g. Horizon Europe) are on track, pulling in all the required resources from the SixSq team. This is an excellent opportunity to be involved in several exciting projects and deliver great value to customers, ensuring SixSq remains at the cutting...
-
Administrative Coordinator
vor 7 Monaten
Geneve, Schweiz LHH VollzeitLHH Recruitment Solutions, a recruitment and interim consulting firm, is recruiting for its client, an association, an Administrative Coordinator M/F with fluent English (main language), for a full time permanent position. **RESPONSABILITIES** Within a team of 10 people, you will provide administrative support to the association in general and to several...
-
HR Coordinator
Vor 4 Tagen
Geneve, Schweiz MSC Cruises VollzeitReporting to the Head of HR, the HR Coordinator is the first point of contact for HR related matters for all HQ employees. He\/she assists employees and the HR Team on the day-to-day operations. The HR Coordinator is also in charge of organizing the onboarding of new employees, ensuring the best experience possible when joining MSC Cruises. - Fluent in...
-
Administrative Coordinator
vor 7 Monaten
Geneve, Schweiz Geneva Call Vollzeit**Mission**: - Geneva Call is a neutral and impartial non-governmental organization dedicated to promoting respect by Armed Groups and de Facto Authorities (AGDA) for international humanitarian norms in armed conflict and other situations of violence, in particular those related to the protection of civilians. Geneva Call focuses its efforts on banning the...
-
Executive Coordinator
vor 7 Monaten
Geneve, Schweiz Geneva Call Vollzeit**Engaging the world’s armed groups and de facto authorities in complex situations, Geneva Call’s staff is a force for humanity, respect and hope. We employ a highly motivated and dedicated staff from diverse backgrounds and nationalities. We offer a unique working environment in a challenging field. If you’re skilled and passionate, we would like to...
-
Coordinator, Centre for Health and Healthcare
vor 7 Monaten
Geneve, Schweiz World Economic Forum LLC VollzeitThis role requires the ability to work on site 3 days per week per company policy. The World Economic Forum is the International Organization for Public-Private Cooperation, engaging the foremost leaders of society to shape global, regional and industry agendas. The Centre for Health and Healthcare works to identify and scale up solutions for more...
-
Arts and Culture Coordinator
Vor 4 Tagen
Geneve, Schweiz World Economic Forum LLC VollzeitArts and Culture Coordinator The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation. The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. Arts and Culture plays a crucial role in the Forum’s...
-
Facility Coordinator
vor 2 Wochen
Geneve, Schweiz JLL VollzeitAbout JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...
