Head of Reception Zurich
Vor 3 Tagen
Main responsibilities
- Manage resources, schedule absences, prepare statistics, organize events and various activities. Manage internal communications and build great relationships with stakeholders
- Welcome guests in a professional manner, offering coffee as well as other refreshment, provide general support to visitors
- Keep records and prepare monthly reports
- Cooperation with other internal unit as General Service and support Teller Unit.
- Answering incoming phone calls and redirect them to the responsible person
- Ensure that the facilities are kept clean and remedy any issues together with service providers
- Support members of the management during the Board meeting or for specific request
- Handle sensitive information in a confidential manner
- Taking care of the Company’s image of the reception desk, conference rooms, common spaces
- Maintain supplies inventory by checking stock to determine inventory level; placing order for supplies, process invoices, keeping track of budget spent monthly.
Skills and experience
- Successfully completed commercial education
- Fluency in English and German ( spoken and written ), good knowledge of French, any other languages would be a plus
- Around 3-5 years of working experience as Receptionist and/or Administrative Assistant
- Previous experience in staff management
- Excellent time management skill ,ability to multitask and prioritize request from various sources, work under pressure
- Attention to detail and problem solving skills
- Good understanding of the Microsoft Office package and proficient in the use of IT tools for data entry and statistics.
- Communicative, trustworthly presence, politeness
- Ability to work in a team and listening skills
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