Administrative Assistant

vor 3 Wochen

Lausanne, Schweiz EPFL Vollzeit

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.
- The lab will carry out fluid mechanics of Hydropower (one of the most important renewable energy sources) research both numerically and experimentally. The research topics will cover various fluid phenomena involving in (1) hydro turbines (convert potential energy to rotational energy), and (2) hydro generators (convert the rotating energy to electrical energy). The base activities are numerical and analytical studies using various computational fluids dynamics resources. To complete the investigation, experimental studies will be planned in collaboration with PTMH if possible for turbine flow, otherwise new experimental installations will be designed for generator fluid dynamics.

**Administrative assistant (20-25%)**:
**Your mission**:
Provide administrative support to a new laboratory led by an Assistant Professor Tenure Track (PATT)

**Main duties and responsibilities include**:

- Accounting management of the lab’s budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
- Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming new joiners etc.)
- Organization of visitors’ venue (visas, logistics, travel and accommodation)
- Organization of conferences, seminars and travel of collaborators
- Expenses and credit card management and follow-up
- Provision of general support and logistics to the lab
- Management of the lab infrastructure
- Communication (web, presentations, social media) of the lab

**Your profile**:

- Full proficiency in both French and English is mandatory (both written and spoken)
- Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, etc
- Confident and precise with budget organization and accounting
- Ability to interact with all levels of faculty, staff and students in multicultural/international environment
- Self-driven, good sense of organization and initiative, rigorous and attention to detail
- Commercial background or education (CFC de Commerce or equivalent)
- Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

**We offer**:
An interesting challenge within a newly created unit

**Start date**:
01.06.2024

**Term of employment**:
Fixed-term (CDD)

**Work rate**:
20-30%

**Duration**:
1-year CDD, renewable.

**Contact**:
Roger Monin, HR Manager STI

**Remark**:
**Reference**:
Job Nb 3299

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