Administrative Assistant, Legal, Emea
vor 2 Wochen
Position Overview
To provide administrative support to the EMEA Legal Department.
Essential Duties & Responsibilities
- Administer and process invoices for payment for EMEA Legal Department (by seeking appropriate approvals, capturing all invoices into the procurement system, coordinating the process with Finance teams, etc.).
- Manage law firms’ and vendors’ onboarding and assist with resolving billing issues.
- Maintain communication within the EMEA Legal Department and other departments as required and coordinate tasks with team members.
- Organize team meetings/conference calls, make travel arrangements.
- Assist the EMEA Legal Department members with legal documents, projects and form filling, as well as general office tasks such as mailings/office correspondence, filing of all type of legal documentation, notarization of documentation, onboarding processes, arranging IT/office/facilities support, absences/holidays registration, organization of team events and travel arrangements.
Provide occasional secretarial and administrative support to the International General Counsel and Associate General Counsel, EMEA
Experience, Skills & Knowledge
- Minimum 2 years’ experience as an assistant in an international environment.
- Great attention to detail.
- Ability to handle highly confidential/sensitive information.
- Ability to prioritize and simultaneously manage multiple tasks.
- Ability to communicate effectively and respond with a sense of urgency.
- Fluency in written and spoken English. Proficiency in French and/or any other European language will be a plus.
- Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required.
- Proactive and professional.
Excellent interpersonal skills and a team player
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