Intern - Documents Management [temporary]

vor 1 Tag

Geneve, Schweiz United Nations Vollzeit

The internship is located in the Distribution Unit, Design and Production Section, Production and Support Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva.

The internship will start as soon as possible for a period of two months and may be extended, up to a maximum period of six months.

The internship is UNPAID and full-time.

Interns work five (5) days per week (40 hours) under the supervision of the Deputy Chief of the Distribution Section in the Production and Support Service.

**Responsibilities**:
Under the direct supervision of the Deputy Chief and working closely with the team, the intern will assist with the following duties:

- Participates in planning and reporting of Distribution services.
- Assists in the various distribution activities of official UN documents for conferences and meetings held at UNOG.
- Participates in the development and implementation of new initiatives aimed at improving the efficiency and effectiveness of document distribution processes.
- Assists in providing Helpdesk services to conference attendees.
- Supports the documents distribution team in their conference support functions.
- Assists in business analysis/technical analysis for new requirements to be implemented in the section.
- Assists in preparing data analytics reports using Excel and Power BI.
- Participates in the testing of new products and functionalities in systems used by the Distribution Section.
- Performs other functions and duties as required.

Competencies
PLANNING & ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning. monitors and adjusts plans and actions as necessary; uses time efficiently.

CREATIVITY:
Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

TECHNOLOGICAL AWARENESS:
Education

To qualify for an internship with the United Nations, applicants must meet one of the following requirements:
(a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
(b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and,
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Languages
English and French are the working languages of the United Nations Secretariat. For this internship, fluency in English of French is required.

Assessment

Special Notice

The Cover Note must include:

- Title of degree you are currently pursuing.
- Graduation Date (When will you be/have graduating/graduated from the programme?).
- IT skills and programmes that you are proficient in.
- Top three areas of interest.
- Explain your interest in the United Nations Internship Programme.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

There should be no expectation of employment by the United Nations upon completion of the internship.

Interns are responsible for all internship-related expenses that they incur. The United Nations accepts no responsibility for costs arising from accidents and/or illness incurred during an internship. Therefore, upon award of an internship, interns are responsible for securing adequate insurance coverage and are required to sign and return a statement confirming their

understanding and acceptance of these conditions of service.

staff member. For purposes of this instruction, "child" means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a s

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