G4 Temporary Programme Communication Assistant

vor 2 Monaten

Bern, Schweiz United Nations Vollzeit

Org. Setting and Reporting
- Responsibilities
- Draft routine correspondence and communications on programme events as needed by the team;
- Process orders for WPD posters, ensure that requested quantities are sent annually and check-up stocks regularly;
- Ensure the distribution of materials relating to WDP and ILWC or any other event to member countries - Prepare the medals and certificates for prize winners and announcement of results;
- Support the overall organization of events of the Communication team 3 Identify and collate press clippings on a daily basis through news clipping service (MELTWATER) concerning UPU, postal affairs and feed pertinent information onto the UPU website home page as requested by the team lead. 4 Any other tasks as needed
- Competencies
- Professionalism: Takes responsibility for own actions and decisions, and for the consequences of these. Produces and delivers high-quality results. Drives change and improvement, continually searching for new ways to position the organization for success. Ensures that knowledge and learning is shared across the organization and encourages staff to learn from each other. Ethics: Ensures that personal views and convictions do not compromise ethical principles. Understands and behaves in accordance with the UPU’s professional, ethical and legal framework. Does not abuse power or authority vested by functions. Respects commitments and promises made to internal and external partners. Promptly confronts unprofessional or unethical behaviours and takes immediate appropriate action. Maintains confidentiality and treats sensitive information with discretion. Teamwork : Works collaboratively with team members to achieve results. Shows respect to other members of the team, regardless of gender or of cultural, educational or religious background. Seeks help when needed in order to achieve set goals. Shares information on issues that may affect the team and respects confidentiality. Accepts joint responsibility for the team’s successes and shortcomings. Focus on results: Seeks to achieve expected outputs within the agreed timeframe. Ensures competent delivery with mínimal supervision, even under pressure and with constantly changing priorities. Keeps supervisors informed of challenges encountered and solutions found. Job related competences: 1 Flexibility 2 Good team spirit and sharing knowledge and experience 3 Able to work autonomously on set tasks 4 Ease in communicating 5 Able to work under stress and prioritize work effectively 6 Ability to provide input on ways of improving the organisation of the communication programme activities
- Education
- Secondary level studies and commercial or secretarial/personal assistant training or equivalent
- Job - Specific Qualification
- 1. Very good knowledge of secretarial and administrative matters is required 2. Previous experience in communication activities is desirable 3. Good writing skills are required 4. Good knowledge of data base tools (Fotostation CI media database programme) is required 5. Previous experience with Website Content Management System such as Kentico is desirable 6. Basic knowledge of photo software such as Adobe Photoshop is desirable
- Work Experience
- Minimum three years' experience as an assistant in an international environment and/or government/private sector are required
- Languages
- Proficiency in English and good working knowledge of French
- Assessment
- Applicants will be contacted directly if selected for written test. Additional testing/interviewing may be used as a form of screening.
- Special Notice
- United Nations Considerations
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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