Documents Management Assistant

vor 3 Wochen

Geneve, Schweiz United Nations Vollzeit

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), External Outreach Service (EOS) in the Meetings, Documents and Publications Unit (MDPU), Geneva. The incumbent reports to the Head of MDPU and the Documents Management Officer (DMO).

**Responsibilities**:
Within delegated authority, the Documents Management Assistant will be responsible for the following duties:

- Receives pre/in/post-session for the General Assembly, Human Rights Council, Human Rights Council Working Groups, Treaty Bodies, and NONE (type of document) documents from submitting officers, checks their completeness and compliance with the relevant UN document rules and liaises with submitting offices before submitting them via gDOC for processing;
- Checks the status of documentation on the ODS (Official Document System) as required and liaises with the relevant secretariat staff concerning the posting of documents on website or extranet; generates a variety of statistical and other reports from various sources and databases and prepares other relevant materials for the Head of Unit and the DMO as required;
- Provides backstopping to the documents assistants and programme assistants of the Unit as planned or required;
- Performs other functions as may be required by the Head of Unit and the DMO.

Competencies

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience
At least five (5) years of experience in secretariat functions or administration is required.

Experience in the formatting of parliamentary documents is desirable.

Experience with Excel is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; knowledge of French is also required.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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