Assistant

Vor 3 Tagen

Zurich, Schweiz Rothschild & Co Vollzeit

About Us

Rothschild & Co

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets.

Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet.

We have 4,200 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions - Global Advisory, Wealth Management, Asset Management and Merchant Banking.

As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward.

Rothschild & Co is committed to an inclusive and supportive environment where diversity and different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Overview of Role

As Assistant, you will be providing comprehensive secretarial and administrative support to the Team. Although you will work for specified individuals, there will be a requirement to work for/with other members of the Division, including other Assistants, to help balance the workload.

**Responsibilities**:

- Organising various appointments, meetings and co-ordinated activities
- Accurately typing/amending a range of documents that comply with Corporate guidelines to a consistently high standard
- Answering the telephone in a professional manner, taking accurate telephone messages and dealing with them in an appropriate and timely manner
- Ensuring that both internal and external mail is dealt with promptly, with prioritisation of incoming papers and requests as appropriate and prompt distribution
- Reconciling expenses and claims promptly and accurately
- Collating information for client invoices as requested
- Managing all absence processes for the team (holiday, sickness, paternity, parental leave) including secretarial colleagues
- Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Education and Qualifications
- Higher education / University degree
- Strong MS Office experience

Experience, Skills and Competencies Required
- Fluent in German and English
- Excellent interpersonal skills - to communicate clearly and effectively at all levels
- Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
- Good organisational and time management skills with the ability to prioritise workload and multi-task
- Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
- Self-motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgement and common sense
- Ability to work under pressure, meet tight deadlines

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