Management Assistant, Customer Supply and

vor 6 Monaten


Zurich, Schweiz Barry Callebaut Vollzeit

Management Assistant, Customer Supply and Development (12 months contract)

**Location**:Zurich, CH, 8005At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond

**About the role**
- We are looking for a Management Assistant to support the members of CSD (Customer Supply and Development) by providing valuable administrative support to the VPs (extent of support may vary among the various managers). Additionally, this role acts as a back-up to the Executive Assistant to the CSDO and is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives. The role is a 12 months contract with a possibility to be extended**Key Responsibilities include**
- Agenda management of the VP’s: provide availability, coordinate meeting scheduling within defined criteria and based on individual needs
- Travel arrangements (booking flight, hotel, transportation, request visas, etc.)
- Manage invoices (set up vendors & code invoices) and expenses (submit expense reports for VP’s, approve direct report expenses)
- Building efficient and professional working relationships with employees, customers, suppliers, acting as a filter and focal point to internal and /or external contacts.
- Being point of contact person for the department
- Support in event organization (team events, activities & dinners), presents (thank you’s, birthday, Christmas, anniversaries, etc.)
- Preparing newcomers; arrivals (onboarding agenda, material, visit cards)
- Work closely with and act as a backup to the Executive Assistant to the CSDO
- Active participation in the Zurich Assistant Network meetings

**About you**
- Appropriate vocational or University training (either in business/ economics, as a management/ executive assistant, or related field)
- Proficient in English and German, other languages are an advantage
- Ideally 5-7 years of experience as a Management Assistant or similar role in an international environment
- Experience in supporting multiple stakeholders of similar level of priority
- Familiarity with Supply Chain & Operations related topics, experience in multinational companies is required
- Strong Computer literacy with experience of Google Suite, Success Factors, SAP, Concur, and RemedyForce preferred
- Ability to prioritize, multi-task, and work under pressure with strict deadlines
- Passionate, quick thinker, creative and an effective problem solver
- Efficient and service-oriented way of working with high organizational skills
- Affinity with people topics
- Strong stakeholder management - experience in interacting with people of various levels in the organization with a people-oriented mindset
- Detail-oriented and precise work-wise, flexible, customer-focused
- Ability to maintain a high level of confidentiality
- Good solution finder, ability to work independently
- Ability to self-manage with a proactive and ‘can do’ mindset
- Highest degree of reliability and trustworthiness

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. **#oneBC - Diverse People, Sustainable Growth.**

If you want to learn more about Barry Callebaut, please find further information here.

Were you missing anything in this job ad? Please share your feedback with us by clicking here.


  • Executive Assistant

    vor 6 Monaten


    Zurich, Schweiz Comlux Management Vollzeit

    Comlux is one of the leaders in Business Aviation and is made up of a large group of Companies which includes Comlux Aviation, Comlux Transactions and Comlux Completion. Headquartered in Switzerland with a global presence around the world, Comlux delivers World-class Swiss-made business aviation services at the highest standards of the industry. Comlux...


  • Zurich, Schweiz skyguide Vollzeit

    Skyguide provides air navigation services in Switzerland and parts of neighbouring countries. With around 1500 employees from more than 30 nations, we are pursuing an ambitious innovation strategy that is based on a strong safety and learning culture. We are guided by four values: “We team up to succeed”, “We drive innovation”, “We own what we...


  • Zurich, Schweiz Link Talent Vollzeit

    A strategic leadership role directly reporting to the CEO - A chance to work with a prestigious team in the luxury aviation industry - A vibrant, international workplace in the scenic city of Zurich Join our client, a** leading innovator in the luxury aviation industry**, renowned for its excellence in providing bespoke aircraft management solutions and...


  • Zurich, Schweiz Swarovski Vollzeit

    At Swarovski, where innovation meets inspiration, our people desire to explore, experience and create. As a Head of Supply Chain Management EMEA you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We’re bold and inventive, revealing astonishing...


  • Zurich, Schweiz Experis Vollzeit

    **JOB TITLE: Supply Chain Performance Management Manager** START DATE: ASAP DURATION: 8 months **RESPONSIBILITIES**: Contribution to Business Process Ownership for Performance Management and Business Intelligence Responsible for the development maintenance and optimisation of Global Supply Chain Key Performance Indicators and the related performance...


  • Zurich, Schweiz ABB Vollzeit

    **Global Sustainability and Compliance Lead, Supply Chain Management (flexible location)**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender,...

  • Supply Chain Manager

    vor 6 Monaten


    Zurich, Schweiz CONCAPE Vollzeit

    CONCAPE is a specialized recruitment agency (direct placement) for the Eastern Switzerland and Liechtenstein region. In this vacancy, we are supporting a strongly technically anchored company that is a global leader in the high-tech sector. **Work location**: Canton St. Gallen **Home office**: For EU residents 1 day, for Swiss residents at least 2...


  • Zurich, Schweiz grape Vollzeit

    Ready to revolutionize the future of employee insurance? Join us on an exciting journey to build the world's first fully digital employee insurance! Traditionally, the employee insurance industry and its processes have been cumbersome. Administrative headaches for HR managers, payroll managers, employees, doctors and claims managers, were the norm....


  • Zurich, Schweiz Bank Vontobel Vollzeit

    Assistant Relationship Management At Vontobel, we actively shape the future. We create and pursue investment opportunities with determination. We master what we do - and we only do what we master. This is how we get our clients ahead. As a global financial services provider with Swiss roots, we specialize in wealth management, active asset management and...


  • Zurich, Schweiz Barry Callebaut Vollzeit

    Management Assistant to Communications, Strategy & Investor Relations **Location**:Zurich, CH, 8005At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business...

  • Supply Chain Manager

    vor 2 Monaten


    Zurich, Schweiz ROCKEN Vollzeit

    ROCKEN® ist in der digitalen Rekrutierung von Talenten und Experten spezialisiert und zählt alle etablierten Unternehmen aus jeglichen Branchen zu den Partnern. Diese sind national sowie international tätig und bieten dem zukünftigen Talent eine spannende Herausforderung. Mit dem Anspruch, die besten Talente zu rekrutieren, beraten wir unsere Partner...

  • Management Assistant

    vor 7 Monaten


    Zurich, Schweiz Boston Consulting Group Vollzeit

    **WHAT YOU'LL DO**: - Proactive calendar management, including internal and external meeting coordination for up to 10 senior consultants - Planning of complex international travel arrangements (e.g. visa, hotel, flights) - Administrative tasks (e.g. time and expense reports) - Event management and conference planning - Correspondence support (e.g....


  • Zurich, Schweiz Flexsis Vollzeit

    **EINFÜHRUNG**: Unser Beruf und unsere Leidenschaft "HR Management". Flexsis AG ist ein eigenständiges Unternehmen der Interiman Group SA mit über 140 Mitarbeitenden, die an 47 Standorten in der Schweiz ein komplettes Programm von Dienstleistungen im Bereich Human Resources anbieten Unser Kunde, ist ein industrielles Unternehmen mit Fokus auf...


  • Zurich, Schweiz UBS Vollzeit

    Switzerland - Zürich - Corporate services, infrastructure and facilities, Management and Business Support, Outsourcing / Offshoring, Process, project and program management - Group Functions **Job Reference #** - 282567BR **City** - Zürich **Job Type** - Full Time **Your role** - Do you enjoy a varied tasks and a dynamic environment? - We’re are...

  • (Assistant) Manager

    vor 6 Monaten


    Zurich, Schweiz KPMG Vollzeit

    **(Assistant) Manager - Information Management & Compliance**: - In this challenging role in our international and dynamic environment, you will be involved in several projects within Information Management & Compliance, including topics like data privacy, AI, data confidentiality in banking, cloud on boarding compliance (with Microsoft Azure and M-365) and...

  • (Assistant) Manager

    vor 6 Monaten


    Zurich, Schweiz KPMG Vollzeit

    (Assistant) Manager - Information Management & Compliance - In this challenging role in our international and dynamic environment, you will be involved in several projects within Information Management & Compliance, including topics like data privacy, AI, data confidentiality in banking, cloud on boarding compliance (with Microsoft Azure and M-365) and third...


  • Zurich, Schweiz Takeda Pharmaceutical Vollzeit

    **About** the role**: **In your role of Global Supply Planning you will be shaping Takeda's supply planning systems strategies while ensuring we remain at the forefront of supply chain excellence.**: **By ensuring that the system is efficient and user-friendly, you will help teams optimize their planning processes.**: **You will not only refine and enhance...


  • Zurich, Schweiz Novo Nordisk Vollzeit

    Supply Chain Development Director **Category**:Supply Chain**Location**:Zurich, Switzerland Zurich, CH- Are you ready to shape the future of supply chain in the South and East Europe, Middle East, and Africa (SEEMEA) region? Novo Nordisk is looking for a dynamic leader to drive supply chain transformation and development in close collaboration with global...


  • Zurich, Schweiz LHH Vollzeit

    A key player in the international automotive industry, is currently seeking a dedicated professional to join their team as Customer Experience and Service Contracts Manager. In this role, you will be responsible for fostering customer loyalty within the aftersales division and developing effective communication strategies for Customer Relationship...


  • Zurich, Schweiz skyguide Vollzeit

    Skyguide provides air navigation services in Switzerland and parts of neighbouring countries. With around 1500 employees from more than 30 nations, we are pursuing an ambitious innovation strategy that is based on a strong safety and learning culture. We are guided by four values: “We team up to succeed”, “We drive innovation”, “We own what we...