Head, Headquarters

vor 4 Wochen

Geneve, Schweiz International Organization for Migration Vollzeit

Position Title**: Head, Headquarters (HQ) Resources Management and**
**Oversight Advisory Unit**

Duty Station**: Geneva, Switzerland**
Classification**: Professional Staff, Grade P4**

Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 25 April 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands;_
- Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu_

**_ Context:_**

The Headquarters Resources Management Oversight and Advisory Unit provides guidance and
advice to global projects managed from Headquarters and facilitates related financial and
administrative processes. The Unit enhances cross-functional adherence to institutional
processes and provides analytical guidance. The Unit also examines options to better ensure
coordination of the different resource management services for Headquarters-based projects
with a view to achieving more efficiencies. The unit also helps to strengthen and align these
functions to continuously support resources management related processes, address changes
in ERP and support HQ transaction processing functions and project management guidance.

Under the direct supervision of the Comptroller/ Director of the Department of Financial and

Administrative Management (DFM), the Head, HQ Resources Management and Oversight
Advisory Unit will be accountable and responsible for managing and coordinating the financial
resources functions of projects implemented in Headquarters (excluding L3) in accordance with
IOM financial regulations, rules and procedures.

**_ Core Functions / Responsibilities:_**

1. Monitor and oversee the financial management of all HQ implemented projects, including the
oversight of financial expenditures and accountability, and supervising the preparation of
financial and donor reports in accordance with IOM and donor regulations and established
procedures. Liaise with project managers and relevant units in HQ and Administrative Centres
as required.

2. Support the establishment of procedures for the financial oversight of projects managed in
Headquarters.

3. Serve as focal point for the management of the day-to-day administrative and financial
activities of projects implemented in Headquarters.

4. Ensure financial documents are in conformity with relevant financial regulations, policies, and
procedures, and take action to resolve discrepancies or inconsistencies.

5. Coordinate and support ad hoc external auditing of HQ managed projects as well as multi
country audits involving HQ projects. Ensure that audit observations with impact on accounting
and financial management policies and procedures are properly and timely addressed through
corresponding modifications to procedures or in the system of internal controls.

6. Undertake financial analysis of projects in HQ and take action to resolve anomalies and
unusual trends.

7. Coordinate responses to requests addressed to the Controller requiring policy interpretation
or development of processes and procedures to address changing financial and administrative
requirements. Coordinate and issue on the Comptroller’s behalf, and after clearance, concepts,
interpretations, and recommendations on policy, financial and accounting control, and
management, as well as internal controls.

8. Coordinate with other Divisions within DFM and across IOM the implementation of financial or
administrative policy changes to ensure such changes are well understood and supported by
corresponding systems and resources.

9. Implement, maintain, and further strengthen appropriate internal controls by ensuring that
changes in Organizational policies and procedures and implementation guides are implemented
for HQ managed projects.

10. Ensure compliance with the Organization’s regulations, procedures, and practices in the
performance of administrative, accounting, financial, procure-to-pay functions for HQ
implemented projects.

11. Provide inputs to prepare office projectization with reference to the project activities in HQ.

12. Review Travel Expense Claims for HQ staff and supplementary staff according to applicable
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