Head, Financial and Administrative Compliance Unit

vor 2 Wochen

Geneve, Schweiz International Organization for Migration Vollzeit

Position Title**: Head, Financial and Administrative Compliance Unit**
Duty Station**: Geneva, Switzerland**

Classification**: Professional Staff, Grade P4**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 28 April 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands;_
- Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu_

**_ Context:_**

Under the overall supervision of the Deputy Director General for Management and Reform and
direct supervision and guidance of the Comptroller/Director of the Department of Financial and
Administrative Management (DFM), and in close coordination with Divisions in DFM and other
Headquarters (HQs) Departments, the Administrative Centres in Manila and Panama and all
Country Offices (CO); the Head, Financial and Administrative Compliance Unit will be
all organizational processes related to finance and administration.

**_ Core Functions / Responsibilities:_**

1. Provide functional guidance to Headquarters and field staff on all aspects of financial control
and management and cross-cutting issues in the field of Finance and Administration.

2. Coordinate with other Divisions within DFM and across IOM the implementation of financial or
administrative policy changes to ensure such changes are well understood and supported by
corresponding systems and resources.

3. Coordinate the implementation of a knowledge management system to support the function
and facilitate user access to such information. Maintain the policy section of the intranet pages
and coordinate with other Departments at HQ any necessary updates.

4. Act as DFM focal point on issues relating to knowledge management, HQ donor reviews and
dissemination of policy guidance.

5. Establish a Donor Review Database to track reviews, findings, and recommendations,
coordinate and ensure implementation of recommendations, especially on risk and internal
control issues and items requiring action from DFM.

6. Undertake research and analysis on existing systems and best practice related to accounting,
financial and administrative management to inform decisions and support recommendations.

procedures at the organizational level, ensuring that these coherently address IOM’s operational
requirements and implementing environment while incorporating appropriate internal controls
and meeting cross
cutting administrative requirements.

8. Review existing systems and adherence to financial regulatory framework and propose
amendments to processes related to financial and administrative management, procedures and
implementation.

9. Support IOM offices under donors’ review by providing quality guidance during the review
process, if needed, to ensure consistency and accuracy. Escalate to the IOM Comptroller
important and high-risk level donor’s review that would require a direct HQ intervention.

10. Coordinate and ensure consistency for policy documents relating to financial and
administrative management areas originating from various divisions within DFM or from other
Departments across IOM.

11. Support the implementation of changes in policy, procedures and implementation guides to
be aligned with and implemented in the IOM Enterprise Resource Planning (ERP) system and
other platforms in use in IOM.

12. Suggest possible approaches for addressing audit observations with impact on accounting
and financial management policies and procedures through corresponding modifications in the
policy framework or in the system of internal controls.

13. Support Business Transformation initiatives.

14. Drafts reports for management on priority issues, and recommended courses of actions
related to financial resources.

15. Support in compiling responses to requests addressed to the Comptroller requiring policy
interpretation or development of processes and procedures to address changing financial and
administrative requirements. Coordinate and issue on the Comptroller’s behalf, and after
clearance, concepts, interpretations and recommendations on policy, financial and accounting
control and management, as well as internal controls.

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