Archives and Records

vor 8 Stunden

Genf GE, Schweiz International Organization for Migration Vollzeit

**Call for Applications**

Position Title**: Archives and Records (A&R) Assistant (3 Positions)**
Duty Station **:Geneva, Switzerland**

Classification**: General Service Staff, Grade UG**
Type of Appointment**: Special short-term ungraded, eight months with possibility of**

**extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 15 December 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on
Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the
Organization, unless otherwise specified in their contract. Staff members holding a regular,
fixed-term or short-term graded contract will not retain their contract type if appointed to an
ungraded position.

**_ Context:_**

The relocation of IOM Headquarters by the end of 2025 requires a full inventory of paper-based
archives and records to determine what needs to be moved. This is also an opportunity to
improve how institutional files are stored and accessed.

Under the overall supervision of the Chair of the Archives & Records Working Group (currently
the HQ Building Project Director), and the direct supervision of the A&R Specialist, the A&R
Assistant will support HQ Departments with the implementation of the Archives and Records
Appraisal and Relocation and will be responsible for the tasks listed below.

**_ Core Functions / Responsibilities:_**

1. Assists with records centre operations.
- Assists with the processing of accessions
- Assists with updating accession and space management databases
- Assists with space management and space allocation
- Assists with monitoring of environmental quality controls and assists in the resolution of

problems
2. Assists with records transfer and accessioning.
- Assists in facilitating the physical transfer of scheduled records to the Records Centre
- Ensures accuracy of transfer documentation and accuracy of records to be transferred
- Provides assistance to transferring offices throughout the transfer process

3. Assists with reference operations and requests for access according to approved
mechanisms.

4. Assists with records disposal that have met their retention.
- Assists in liaising with HQ common services to facilitate disposal of physical records
- Assists with preparing records for physical destruction
- Assists with overseeing the physical destruction of records that have met their retention
- Assists with updating the Records Centre database

5. Assists with the acquisition, management and dissemination of supplies.

6. Assists with the training of A&R focal points in the preparation, labelling and inventory of
archives and records.

7. Provides administrative support for section and unit chiefs and undertakes other duties as
assigned.

**_ Required Qualifications and Experience:_**

**Education**
- High school diploma with two years of related work experience, or an equivalent combination

of experience and education.
** Experience**
- Previous experience working in a UN Agency or international organization in archives and

document management, including managing records lifecycle in both paper and electronic
format, is an advantage;
- Previous experience with a records inventory and digitization project is an advantage; and,
- Previous experience implementing archives/records management policies and document

retention schedules is an advantage.
** Skills**
- Knowledge of archival principles, techniques and procedures;
- Ability to sort and maintain records in a systematic fashion and to retrieve necessary records

with maximum speed and accuracy;
- Ability to implement a document retention schedule and archives/records management

policies.
- Excellent computer literacy skills;
- Ability to work independently and as part of a team, and effectively and harmoniously with

colleagues from varied cultures and professional backgrounds;
- Ability to work in dusty areas;
- Ability to lift boxes up to 15-20kgs;
- Personal commitment, efficiency, flexibility, and drive for results; and,
- Demonstrated gender awareness and gender sensitivity.

**Languages**

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

**Notes**

1 Ac

  • CERN Archives Assistant

    Vor 2 Tagen

    Genf, Genf, Schweiz CERN Vollzeit

    About Us">CERN is a place where innovation and experimentation thrive. As a leader in particle physics research, we attract talented individuals from around the world.Our archives contain historical records that provide insights into the evolution of scientific thought and discovery.We are committed to preserving this rich history and making it accessible to...

  • Library & Archives Specialist (RCS-SIS-LB-2024-181-LD)

    vor 1 Tag

    Genf, Schweiz CERN - European Organization for Nuclear Research Vollzeit

    Library & Archives Specialist (RCS-SIS-LB-2024-181-LD)ContractAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide...

  • Library & Archives Specialist (RCS-SIS-LB-2024-181-LD)

    vor 1 Tag

    Genf, Schweiz CERN & Society Foundation Vollzeit

    Library & Archives Specialist (RCS-SIS-LB-2024-181-LD)ContractAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide...

  • Vacancy for Associate Archivist at UNHCR HQ Geneva

    vor 1 Tag

    Genf, Schweiz Digital Preservation Coalition Vollzeit

    Vacancy for Associate Archivist at UNHCR HQ Geneva14 August 2023GenevaAbout the roleThis job may exist in HQ, Bureau, or Country Operations. The incumbent may report to the Records and Archives Section, a Bureau or a country operation. In both cases, the job should follow the Records and Archives policies, standards, and guidance. The incumbent may supervise...

  • Stage - Associate in the ICRC Audiovisual Archives

    Vor 3 Tagen

    Genf, Schweiz Enssib Vollzeit

    Stage - Associate in the ICRC Audiovisual ArchivesOFFRE DE STAGEInterested candidates who meet the above criteria can apply here: ICRC Careers.Applications can be sent in either English or French.Nom de l'employeur: International Committee of the Red Cross (ICRC)The Audiovisual Archives (in charge of photos, films/videos and sound recordings) are part of the...

  • Historical Records Curator

    vor 1 Tag

    Genf, Genf, Schweiz CERN Vollzeit

    How You Will Contribute">As an Archivist Development Specialist, you will play a key role in ensuring the preservation and accessibility of our archival collections.Working closely with our experienced archivists and librarians, you will develop and implement strategies for improving the management and availability of our records.Some specific tasks you may...

  • Intern - Tool Implementation for Laboratory Training Records

    Vor 4 Tagen

    Genf, Schweiz Laboratory Corporation Vollzeit

    Exciting opportunity to be part of the Labcorp 2025 Global Internship Program as an intern focusing on a tool implementation for laboratory training records within our Genomics department on our Geneva site!Duration: 5-6 months.Paid internship.Company Overview:At Labcorp, we believe in the power of science to change lives. We are more than 60,000 people...

  • Marketing and PR Coordinator

    Vor 2 Tagen

    Genf, Genf, Schweiz Mandat International Vollzeit

    Job DescriptionMandat International is seeking a highly skilled Marketing and PR Coordinator to join our team. This is an exciting opportunity for a talented professional to take on a key role in developing and executing our communication strategies.Key ResponsibilitiesDevelop and execute effective communication plans that align with our organization's goals...

  • Administrative Officer, Gender and Security

    Vor 3 Tagen

    Genf, Schweiz Cagi Vollzeit

    Administrative Officer, Gender and SecurityAdministrative Officer, Gender and SecurityDCAF – Geneva Centre for Security Sector GovernanceDescriptionDCAF – Geneva Centre for Security Sector Governance is dedicated to improving the security of states and their people within a framework of democratic governance, the rule of law, respect for human rights,...

  • Sales Assistant and Inventory Coordinator

    Vor 7 Tagen

    Genf, Genf, Schweiz Gi Group SA Vollzeit

    Gi Group SAWe are seeking a highly motivated Sales Assistant and Inventory Coordinator to join our team. As a key member of our sales team, you will play a crucial role in ensuring the ultimate client experience in our stores.The successful candidate will be responsible for delivering items on time to sales associates, providing updates on order status, and...

  • Appliance and Refrigeration Repair Technician

    vor 1 Woche

    Genf, Schweiz Appliancetec Vollzeit

    Appliance and Refrigeration Repair TechnicianAs an appliance repair technician at Appliance Tec, you will be crucial in ensuring the quality and efficiency of maintenance and repairing appliances and other equipment. You will also identify opportunities to develop new customer relationships by offering additional services. Upholding our values, you will show...

  • Finance and Administration Assistant

    vor 1 Tag

    Genf, Schweiz Cagi Vollzeit

    The World Organisation Against Torture Office in Geneva is seeking to recruit a highly motivated, thorough and versatile individual, with a commitment to human rights and strong skills in financial administration, to support its Finance and Administration Team.The position is a part-time position (50-60%), based in the OMCT office in Geneva.ABOUT THE OMCTThe...

  • Administrative Assistant

    Vor 3 Tagen

    Genf, GE, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Rrp Leadmetrix Strategy and Deployment Manager

    vor 8 Stunden

    1202 Genf, GE, Schweiz JTI - Japan Tobacco International Vollzeit

    We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for **the consumers to choose from**. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are** free to be themselves**, and they are given the...

  • CONSULTANCY: Digital Library Consultant

    Vor 3 Tagen

    Genf, Schweiz World Meteorological Organization Vollzeit

    POST: Digital Library Consultant GRADE: N/A DUTY STATION: Geneva, Switzerland COMMENCEMENT OF DUTY: To be determined NATURE OF APPOINTMENT: Variable (depending on needs of Department/Division) - 11 months ORGANIZATIONAL UNIT: The Linguistic Services and Publishing (LSP), Governance Services Department WMO is committed to achieving diversity and a balanced...

  • Travel Coordinator

    Vor 3 Tagen

    Genf, GE, Schweiz Fédération Internationale de l'Automobile (FIA) Vollzeit

    The main responsibility of a Travel Coordinator is to coordinate and execute the travel plans and arrangements for the championships they manage and for FIA corporate events (conference/general assemblies/senate meetings...). The Travel Coordinator interacts with clients, provides advice and insights about travel, and ensures smooth, end-to-end travel...

  • Head of Philanthropy and Development

    Vor 2 Tagen

    Genf, Genf, Schweiz Richemont Vollzeit

    About UsWe are a forward-thinking organization that values collaboration, innovation, and excellence. Our mission is to promote creativity and human savoir-faire, and we seek like-minded individuals to join our team.Job SummaryThis exciting opportunity involves leading our fundraising efforts, developing strategic partnerships, and securing vital resources...

  • Legal Assistant

    Vor 2 Tagen

    Genf, Schweiz Michael Page International (Switzerland) SA Vollzeit

    Full-time Legal Assistant in Geneva for an international companyProvide administrative support and manage legal documentsAbout Our ClientOur client is an international company in Geneva center.Job DescriptionProvide comprehensive administrative support to the legal department.Assist in the preparation and review of legal documents and correspondence.Manage...

  • Finance and Services Assistant

    Vor 3 Tagen

    Genf, Schweiz Cagi Vollzeit

    CARE International (CI) is among the world’s largest international non-governmental humanitarian relief and development Confederations. Drawing on its 75 years of experience, through its 21 Members, Candidates and Affiliate, as both a practitioner and thought leader, CI’s work reaches over 100 countries worldwide to save lives, defeat poverty and achieve...

  • Individual Contractor – Web application development

    Vor 3 Tagen

    Genf, Schweiz United Nations Institute for Training and Research Vollzeit

    Leaflet | Produced by United Nations Geospatial Individual Contractor – Web application development (Full-stack) and IT support Vacancy announcement IC/2024/001 Individual Contractor – Web application development (Full-stack) and IT support Vacancy type Consultant/Individual Contractor Duration of the contract 6 months (with possibility of...