CEO Office Assistant

Reference Code: 89095**CEO Office Assistant**:

- Richemont- Bellevue, GE, CH- PermanentRichemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

The CEO Office is in constant interaction with the different levels of the Group, and the position is an opportunity to work on a variety of topics with all Maisons, Regions and Corporate Functions.

Come join the CEO Office team where no two days are alike and the daily work is more than a job, it’s an experience, a learning journey.

**HOW WILL YOU MAKE AN IMPACT?**

The CEO Office Assistant will provide high-level administrative support to the Senior Executive Assistant for all administrative and organizational needs of the CEO and the CEO Office.

The role will be reporting into the Senior Executive Assistant.

**1. Secretarial and administrative support**
- Performs confidential activities and related special projects using a high level of discretion and personal judgment
- Handles incoming and outgoing phone calls
- Types, prepares (including the collection of data), proofreads reports, corrects formatting and grammar errors.
- Organizes and stores paperwork, documents and computer-based information
- Updates distribution lists
- Prepares expense claims
- Takes on special tasks and projects as per requirement of line manager

**2. Organization and Scheduling**
- Organizes and maintains calendar, makes appointments, conference calls, visio conferences
- Schedules meetings, prepares agenda, meeting documents/books, catering menus, room, equipment and services
- Makes travel arrangements and prepares travel documents/books
- Spontaneously makes adjustments to travel, meetings or others as required
- Anticipates and pre-plans when necessary
- Actively monitor the international environment

**3. Internal communication and teamwork**
- Works closely with chief of staff and other assistants, liaises and collaborates on projects as required
- Covers for the Senior Executive Assistant in case of absences (vacation, sick leave, etc.) and coordinates with other assistants in case of absences
- Ensures good and just in time flow of information
- Administrative support to the CEO office (including senior executive assistant, chief of staff, etc.)
- Brings support to other assistants during busy periods

**HOW WILL YOU EXPERIENCE SUCESS WITH US?**

**1. Personality and Attributes**
- Professional attitude, integrity, and discretion are required
- Outstanding customer and service focus, solution oriented
- Strong attention to detail, respect of procedure requirements
- Ability to handle multiple tasks/projects at the same time, including last minute changes and requests
- Able to take initiative and sense of proactivity
- Task-focused, able to meet tight deadlines and set priorities according to business needs
- Strong problem-solving skills
- Team player
- Excellent communication skills with dynamic and easygoing personality
- Ability to communicate appropriately at all levels
- Self-learner, self-starter, creative and "out of the box" attitude
- Flexible and autonomous

**2. Experience, Language Proficiency & Skills**
- At least 3 years in a similar role in an international environment
- Fluent in English and French
- Ability to work flexible hours as required by project demands in a changing environment
- Strong computer skills (Microsoft Office Suite, SharePoint, OneDrive) and computer and technology-savvy
- Excellent organizational and planning skills

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**WE ARE AN EQUAL OPPORTUNITY EMPLOYER**

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