Library Assistant
vor 2 Monaten
The position is located in the Library Services Section (LSS) of the UN Library & Archives Geneva. The incumbent reports to the Chief, Knowledge Services Unit.
**Responsibilities**:
Within delegated authority, the Library Assistant will be responsible for the following duties:
- Performs basic library circulation functions, including retrieval, check-out, discharge and recalls of materials.
- Registers unit’s incoming and outgoing records in its record keeping system.
- Conducts basic research preparatory to updating selected resources.
- Performs collection maintenance according to the library’s classification systems and specialized collection arrangements.
- Supports more senior library staff in the maintenance and development of electronic and other reference tools, and the compilation of bibliographies.
- Assists in ensuring completeness of UN print and electronic documents collection.
- Assists in accessioning, disposition, description, and database updating activities as they relate to individual collections.
- Provides technical support and instruction to library patrons using electronic resources and reference tools.
- Performs initial actions in order to acquire updated materials.
- Performs digitization functions, including scanning, creating digital objects and postings to designated repositories.
- Participates in production, design and maintenance of library web pages.
- Drafts routine responses to enquires for approval of section and/or unit chief.
- Provides document delivery services as required.
- Provides administrative support for the unit and section chiefs and undertakes other duties as assigned.
Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Work Experience
Five (5) years of experience in experience in library, archives, information management, records management or related area, of which at least two (2) years in an international organization are required.
Experience in reference services is desirable.
Experience in library stacks management is desirable.
Experience of Microsoft Office suite is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable. Knowledge of another official United Nations language is desirable.
Assessment
Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
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