Head of Document, Events and Registration Division

Vor 3 Tagen

Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

INTERNATIONAL TELECOMMUNICATION UNION
- ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems._

**Head of Document, Events and Registration Division**

**Vacancy notice no**: 1666
**Sector**: BDT
**Department**: DDR
**Country of contract**: Switzerland
**Duty station**: Geneva

**Position number**: TD22/P5/236
**Grade**: P5
**Type of contract**: Fixed-term
**Duration of contract**: 2 years with possibility of renewal
**Recruitment open to**:External
**Application deadline (Midnight Geneva Time)**: 26 August 2024

ORGANIZATIONAL UNIT

The Telecommunication Development Bureau (BDT) is responsible for the organization and coordination of the work of the Telecommunication Development Sector of the Union. BDT deals mainly with development policies, strategies, programming, projects, as well as technical cooperation activities to enable and foster universal access to affordable, high-quality and secure telecommunications/ICTs and Foster equitable and inclusive use of telecommunications/ICTs to empower people and societies for sustainable development. To effectively and efficiently serve the needs of Member States, BDT is organized into four functional areas:

- Operations Coordination Department (Office of the Deputy to the Director)
- Projects, Partnerships & Digital Skills Department (PPS)
- Digital Networks & Environment Department (DNE)
- Digital Knowledge Society Department (DKS)

The Office of the Deputy to the Director and Operations Coordination Department are responsible for ensuring operation readiness and providing support for the functioning of the regional offices and headquarters in Geneva, especially the implementation of projects and programmes. Functional areas, such as meetings, fellowship and IT support reports to this Department. The unit for special attention in all aspects related to LDCs, LLDCs and SIDs is the responsibility of this Department. The Deputy to the Director is responsible for assisting and advising the Director in the direction and management of the Bureau including on all questions related to personnel, financial and operational planning process. The Department is responsible for leading the operational planning and implementation support, within the framework of the Action Plan. The Department is also responsible for coordinating conferences and events, editorial works and documentation control, monitoring the implementation of decisions emanating from ITU and BDT governing bodies, including TDAG, Council, Conferences and Assemblies of the other Sectors on matters of relevance to BDT. The Department is responsible for coordination of the Bureau's cooperation with other Sectors and General Secretariat.

**Organizational context**:
**DUTIES AND RESPONSIBILITIES**:
Under the supervision of the Deputy to the Director, the Head of Document, Events and Registration Division serves as leader for the team for the BDT Events Organization and Support Services and provides authoritative expertise for all assigned responsibilities to deliver Division outputs within the prescribed time, cost and quality standards and foster a collaborative spirit and cooperation to achieve results.
He/she operates in compliance with organizational regulations and rules and takes responsibilities towards the successful achievement of delegated assignments including ensuring the Division provides effective support to BDT including registration, fellowship and document control services for ITU-D and BDT meetings, conferences, and events; and the writing, editing, and ensuring proper safekeeping of BDT-D documents and reports. To this extent, the incumbent will perform the following duties:

- Lead and provide strategic guidance to the team in the organization and coordination of the BDT activities related to organization of events, conferences and meetings and the writing and editing of BDT-D reports and their filing ensuring their safekeeping.
- Identify and provide expert advise the Deputy to the Director on the substantive, administrative and logístical issues that must be addressed by the Secretariat to prepare for ITU-D events, meetings and conferences, including the consideration of the appropriate structure, the maintenance of membership databases, the drawing up of schedule and time management plans and the preparation of staffing tables in light of assessed requirements.
- Lead and exercise quality control of the writing and editing of documents; ensure conformity with ITU Style Guide; supervise the Bureau’s physical and digital library.
- Plan, direct, coordinate and oversee operational activities involving specific events, conference ac

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