![World Intellectual Property Organization](https://media.trabajo.org/img/noimg.jpg)
Protocol and Event Planner
Vor 5 Tagen
Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General
Grade - P2
Contract Duration - 2 years (maximum cumulative length of 5 years) *
Duty Station : CH-Geneva
Publication Date : 25-Jun-2024 Application Deadline : 22-Jul-2024, 4:59:00 PM
This post is a limited-term fixed-term post.
**1.** **Organizational Context**
- a. **Organizational Setting**
- The position is located in the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. The Division is responsible for all engagements with the diplomatic community in Geneva through various avenues such as events, as well as oversee the administrative, logístical and other aspects of key meetings such as the WIPO General Assemblies.
- b. **Purpose Statement**
- As part of the Protocol and Events team, the incumbent is responsible for the effective and efficient organization of events and coordinates with internal and external stakeholders and for the provision of high-standard provision of diplomatic protocol coverage for events and meetings involving the Director General organized on the premises of the Organization.
- c. **Reporting Lines**
- The incumbent reports to the Protocol Manager.
**2.** **Duties and Responsibilities**
- The incumbent will perform the following principal duties:
**a.** **Assist the Protocol Manager in the planning of official visits by Heads of States, Heads of Government, meetings of high-level dignitaries with the Director General and with the Sector Leads, establishing relations and maintaining liaison with the Member States and other constituents of the Organization;
**b.** **Ensure the implementation of VIP treatment for visiting Heads of States and Governments, Ministers and other foreign dignitaries at the Headquarters and assist in executing official and high-level functions, ceremonies, bilateral and multilateral meetings with VIPs and WIPO;
**c.** **Follow up with all protocol related correspondence to and from Permanent Mission, Governments, Intergovernmental organizations and other entities; prepare congratulatory, appreciation, welcome letters; verify the database regarding the contact information of Ambassadors and Permanent Missions;
**d.** **Brief and organize the Events Team in follow-up with WIPO stakeholders on the preparation of events, identifying their needs and monitoring the level of service provided; draft standard replies to incoming requests, prepare invitations, review technical requirements for cultural events with suppliers, and manage the setting up and dismantling of exhibitions; draft pre-meetings talking points and ensure follow-up on agreed actions;
**e.** **Assist the Protocol Manager and Event Producer in liaising with representatives of WIPO stakeholders, Member States, NGOs and IGOs and coordinate arrangements relating to the organization of regular events on WIPO premises, including National Days celebrations, WIPO General Assemblies events, side-events during WIPO Committees and individual exhibitions by artists;
**f.** **Collaborate with the Division's catering team, as well as the Director General's drivers team;
**g.** **Perform other duties as necessary.
**3.** **Requirements**
**Education (Essential)**
- First-level university degree in international relations, European studies, or a related field.
**Experience (Essential)**
- At least three years of relevant professional experience in event management and protocol, international relations.
- Experience in the specific area of protocol in a multi-lateral setting.
- Experience in organizing events in an international setting.
**Experience (Desirable)**
- Experience in an international organization and or in an Inter-Governmental organization.
**Language (Essential)**
- Excellent knowledge of written and spoken English and French.
**Language (Desirable)**
- Knowledge of other official UN languages.
**Job Related Competencies (Essential)**
- Excellent interpersonal skills and ability to maintain working relations in a multicultural environment with sensitivity and respect for diversity.
- Ability to perform duties quickly and accurately under pressure.
- Ability to work within applicable rules, regulations and procedures.
**Job Related Competencies (Desirable)**
**4.** **Organizational Competencies**
- 1. Communicating effectively.
- 2. Showing team spirit.
- 3. Demonstrating integrity.
- 4. Valuing diversity.
- 5. Producing results.
- 6. Showing service orientation.
- 7. Seeing the big picture.
- 8. Seeking change and innovation.
- 9. Developing yourself and others.
**5.** **Inform**ation**
**Annual salary**:
**P2**
Annual salary
$49,254
Post adjustment
$43,590
Total Salary
$92,844
Currency USD
Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
- Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
**Additional Information**
-
Administrative Assistant
vor 3 Wochen
Geneve, Schweiz International Organization for Migration VollzeitPosition Title**: Administrative Assistant (Staff Protocol)** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 20 June 2024** Established in 1951, IOM is the leading...
-
Protocol Assistant
vor 3 Wochen
Geneve, Schweiz World Health Organization Vollzeit**Grade**: G6 **Contractual Arrangement**: Fixed-term appointment **Contract Duration (Years, Months, Days)**: 2 Years **Job Posting**: Apr 11, 2024, 7:30:44 AM **Closing Date**: May 2, 2024, 4:59:00 PM **Primary Location**: Switzerland-Geneva **Organization**: HQ/GBS Governing Bodies **Schedule**: Full-time **OBJECTIVES OF THE PROGRAMME**: The...
-
Supply Planner
vor 2 Wochen
Geneve, Schweiz FMC Corporation Vollzeit**Supply Planner with strong analytical skills** Then join us on an exciting journey to both participate in and drive our supply planning and get the opportunity to work on challenging projects within crop protection, where your planning skills and professional experience are put to use from day one. **Join a highly skilled team** Entering the Planning...
-
Multimedia and Events Coordinator
vor 3 Wochen
Geneve, Schweiz United Nations VollzeitResult of Service Create all the knowledge sharing sessions as required by the section, in a collaborative environment. Work Location Geneva Expected duration 9 months **Responsibilities**: The Knowledge and Learning Commons, at the UN Library & Archives Geneva, generates new opportunities for learning, knowledge exchange and collaboration for diplomats,...
-
Multimedia and Events Coordinator
vor 2 Monaten
Geneve, Schweiz United Nations VollzeitResult of Service Create all the knowledge sharing sessions as required by the section, in a collaborative environment. Work Location Geneva Expected duration 9 months **Responsibilities**: The Knowledge and Learning Commons, at the UN Library & Archives Geneva, generates new opportunities for learning, knowledge exchange and collaboration for diplomats,...
-
Event Manager
vor 3 Wochen
Geneve, Schweiz MSC Cruises SA Vollzeit**Event Manager**: **Entdecke Dein Leben und Abenteuer auf dem Meer** Die Arbeit an Bord eines unserer 19 hochmodernen Schiffen ist eine einzigartige und unvergleichliche Erfahrung. Reisen und arbeiten, leben und Freund finden, alles vereint. Es wird auch für Dich eine einzigartige Erfahrung. Wir brauchen die besten Talente, um sicherzustellen, dass alle...
-
Preparation Planner
vor 2 Wochen
Geneve, Schweiz Hawker Pacific VollzeitSummary: Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of...
-
E-commerce Planner and Allocator
vor 3 Wochen
Geneve, Schweiz Kontoor Brands VollzeitWho We Are: Kontoor Brands, Inc. (KTB) is the parent company of Wrangler®, Lee® and Rock & Republic®, with owned manufacturing facilities in Mexico and Nicaragua. Kontoor also owns and operates over 140 retail stores across the globe. Our global company employs more than 15,000 people in 65 countries, with world headquarters in Greensboro, North Carolina,...
-
Preparation Planner
vor 2 Wochen
Geneve, Schweiz Hawker Pacific VollzeitSummary: Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of...
-
Tax Consultant Uhnwi/hnwi- Wealth Planner
vor 4 Wochen
Geneve, Schweiz coni+partner AG VollzeitOur client is a private bank in Zurich. We are looking for a tax specialist (m, f, d) as a Tax Consultant UHNWI/HNWI- Wealth Planner Tasks Responsible for all tax related documents reflecting the personal, financial or professional situation of UHNWI/HNWI clients in a tailored manner / Responsible for accurate tax planning for individuals as well as...
-
Tax Consultant Uhnwi/hnwi- Wealth Planner
vor 3 Wochen
Geneve, Schweiz coni+partner AG VollzeitOur client is a private bank in Zurich. We are looking for a tax specialist (m, f, d) as a Tax Consultant UHNWI/HNWI- Wealth Planner Tasks Responsible for all tax related documents reflecting the personal, financial or professional situation of UHNWI/HNWI clients in a tailored manner / Responsible for accurate tax planning for individuals as well as...
-
Tax Consultant Uhnwi/hnwi- Wealth Planner
Vor 4 Tagen
Geneve, Schweiz coni+partner AG VollzeitOur client is a private bank in Zurich. We are looking for a tax specialist (m, f, d) as a Tax Consultant UHNWI/HNWI- Wealth Planner Aufgaben Responsible for all tax related documents reflecting the personal, financial or professional situation of UHNWI/HNWI clients in a tailored manner / Responsible for accurate tax planning for individuals as well as...
-
Dynamic and Bilingual
vor 2 Monaten
Geneve, Schweiz Adecco VollzeitFor a temporary mission within an international organization, we are looking for a **Dynamic and Bilingual (French-English) Event Organizer**: **Your challenges** - Plan, coordinate, and execute events, **both onsite and online**, while adhering to defined objectives and budget. - Manage all stages of the event, from initial conception to final execution,...
-
Communication and Global Events Management
vor 1 Woche
Geneve, Schweiz United Nations Vollzeit**Job Opening** **Job Opening ID**: 237336 **Job Network** : Public Information and Conference Management **Job Family** : Public Information **Category and Level** : Consultants, CON **Duty Station** : GENEVA **Department/Office** : United Nations Environment Programme **Date Posted** : Jun 19, 2024 **Deadline** : Jul 3, 2024 **Result of...
-
Supply Chain Planner Europe
vor 3 Wochen
Geneve, Schweiz Van Cleef & Arpels VollzeitReference Code: 91810**Supply Chain Planner Europe (w/m)**: - GENEVA, GE, CH- Permanent**WHO ARE WE?** A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment! Our Maison is looking for talented individuals who contribute to developing and transmitting their expertise with care and no...
-
Events Logistics and Registration Consultant
vor 2 Monaten
Geneve, Schweiz International Telecommunication Union (ITU) VollzeitINTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...
-
Events Logistics and Registration Consultant
Vor 2 Tagen
Geneve, Schweiz International Telecommunication Union (ITU) VollzeitINTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...
-
Reliability Maintenance Methods Planner
vor 3 Wochen
Geneve, Schweiz Modis VollzeitJoin a leader in the pharmaceutical industry as Reliability Maintenance Methods Planner. As Planner you will have coordination/communication role within the Maintenance and Metrology team and outside the team. This opportunity is a 12 months contract. **Your Responsibilities**: - Responsible of the entire coordination of activities within the Maintenance...
-
Event Graphic and Interaction Design Lead
vor 2 Wochen
Geneve, Schweiz World Economic Forum LLC VollzeitThe World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation. The Forum engages the foremost political, business, and other leaders of society to shape global, regional and industry agendas. The Global Programming Group oversees the Forum's events, ensuring consistency and...
-
Director, Diplomatic Engagement and Assemblies
vor 3 Wochen
Geneve, Schweiz World Intellectual Property Organization VollzeitDirector, Diplomatic Engagement and Assemblies Affairs Division - 23064-FT Sector of the Director General Grade - D1 Contract Duration - 2 years * Duty Station : CH-Geneva Publication Date : 20-Mar-2023 Application Deadline : 14-Apr-2023, 4:59:00 PM **1. Organizational Context** - **Organizational Setting** The position is located in the Diplomatic...