Senior Back Office Analyst

Country

Switzerland

Workplace location

GENEVE-WTC1(CHE)

Employer company

TotalEnergies Gas & Power Ltd

Domain

Finance

Type of contract

Regular position

Experience

Minimum 3 years Candidate ProfileThe ideal candidate should have a master’s degree or equivalent, with 3-5 years’ experience within a Back Office / Market Operations environment

Knowledge of gas, power, emissions in Europe is essentialStrong adaptability to change in a complex and changing environmentStrong numerical, analytical and problem solving skillsHigh degree of accuracy and efficiency under set deadlines in a pressurised environment

Being able to work autonomously as well as part of a team is essential. Good interpersonal skills

Knowledge of energy commodity markets is essential

Being fluent in English is essential and European languages are desirable Good programming skills (Python or VBA)High levels of flexibility with regard working hoursStrong drive to improve processes and systems

Strong communication skills and customer service mentalityLeadership / mentoring skillsAt TotalEnergies, we believe that our employees’ fulfilment has its roots in the wealth of the experiences they are offered. We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace.Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation.Candidates with disabilities are encouraged to apply. We will provide necessary accommodations upon request.ActivitiesAbout us: TotalEnergies has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore.TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading activities: TotalEnergies Trading & Shipping (T&S) and TotalEnergies Gas and Power (TGP).TotalEnergies Gas and Power (TGP) is the trading arm of TotalEnergies in the field of low carbon energies. As such, it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution.The Trading division in Geneva is responsible for optimising the purchase & sales portfolios of gas, electricity, CO2 emissions, dry bulk, and LNG in all recognised markets worldwide, in compliance with the Company trading guidelines.In such context, TGP helps to ensure growth and profitability to a key segment of the business in order to reach the objective of Carbon Neutrality by 2050.Our Culture:We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.Job Dimension:As part of the Global Trading Support organisation, the team is an integral part of the trading floor based in Geneva and is also supporting the trading functions in Houston and Singapore.

Key responsibilities include deal confirmations, position validation, invoicing, payments and contract management.

These processes are key to the commerciality of deals transacted by the Front Office teams.

Strong attention to detail and a high degree of accuracy are essential skills in an environment where an error can have both financial and reputational ramifications. Strong drive to improve processes and systems is necessary alongside good IT skills (excel/VBA/Python). You may be expected to develop new tools to secure and optimize the process and build new reports adapted to the business evolutions.What you will do:Manage a portfolio of high level or problematic trading counterpartsEnsure that accurate trading information is represented within our ‘in-house’ trading system

(the BOOK) by confirming deals with counterparts on a daily basisOversee the daily trade confirmations with counterparts and brokers against all trades validated and support the team when neededMonitor the daily reconciliation on open positions and deal transactions on exchanges & clearersMonitor and report financial OTC trades to the regulators within 24 hours of their executionEnsure invoices are sent or paid to counterparts without exceeding the contractual deadlines Reconcile counterpart/TSO invoices against the system in liaison with the Operations, Middle Office and Energy Data Management departments to resolve discrepanciesProvide timely payment instructions to the Treasury team and assist the Accounting team with accruals, aged debt reporting and resolutionApprove paymentsAssist Manager & Supervisors in running controls on the team’s daily duties and in allocating workloadQuestion, enhance and reinvent procedures to be submitted to Back Office ManagerParticipate in projects delegated by the Back Office Manager, act as a project leader when neededAct as a mentor to the analysts and support the team when neededSupport, identify, and assist in implementing process & systems improvement, from system testing and implementations to desk level processIdentify and communicate operational risk, define risk mitigating measures and prioritiesContext & EnvironmentThe fast paced trading environment requires the jobholder to be able to work both autonomously and as part of a team. The position requires strong communication skills within the team, externally and with other departments within the organisation. Both industry and contractual deadlines need to be respected to meet all of the company’s obligations. Reconciliation of discrepancies and resolution of counterpart issues requires the jobholder to be able to seek out information necessary for problem solving. Reporting and monitoring obligations per the Dodd-Frank Act, EMIR, Sarbanes-Oxley Act and to comply with other rules & regulations require diligence and attention to detail.The Senior Back Office Analyst is part of the Global Trading Support team involving Houston, Geneva, and Singapore. The Senior Market Operations Analyst works closely with Front Office, Operations, Middle Office, Energy Data Management, Legal & Compliance, Credit, Treasury, Trading Accounting, IT teams. The team works across locations and product types including natural gas, NGL, LPG, shale gas, LNG, power, and emissions products. TotalEnergies Gas and Power (TGP) is the trading arm of TotalEnergies in the field of low carbon energies (mainly gas, LNG and power). As such it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution. Uncertainties specific to the trading environment (volatility of prices, supply & demand mismatches) are coupled with those coming from the broader energy sector (climate change policies, changes in the energy mix, developments of new energy sources, etc). In such context TGP helps to ensure growth and profitability to a key segment of the business in order to reach the objective of Carbon Neutrality by 2050.

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