Office Assistant

vor 2 Monaten

Horgen, Schweiz CDR-Life Inc. Vollzeit

You will play a pivotal role by supporting the team in day-to-day operations by taking on a variety of secretarial and administrative tasks. We are looking for a committed and dynamic person who possesses a positive can-do attitude, willingness to learn and a desire to contribute to a growing biotech start-up. You should enjoy administrative tasks, varied office work, interaction with colleagues across the company, be well-organized and collaborative.

Key Responsibilities

  • Serve as main point of contact for external people by:
    • Manage correspondence (post) and general e-mail accounts
    • Answer incoming phone calls
    • Coordinate visits and welcome guests
  • Track and order office materials
  • Generate purchase orders and provide supplier invoices to accounting
  • Plan and maintain general company schedules incl updates of shared calendars
  • Organize common administrative information by updating templates and storing files and records to ensure accuracy and validity
  • Proactively identify systems and process improvements
  • Take care of office plants
  • Prepare meeting rooms, help organize and maintain common office areas
  • Assist with travel arrangements, including booking accommodation and reservation for guests
  • Support preparation and organization of various company events, including lunch orders and deliveries

 Who you are

  • Good communication skills
  • Team player and service-oriented
  • Good knowledge of common Office programs and ideally MS SharePoint 
  • Initiative, punctuality, reliability and flexibility are your strengths
  • Attention to detail, problem solving skills and discretion complete your profile 
  • Fluent in English  
  • A good command of German is a plus 
  • Experience in bookkeeping is a plus 

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