Programme Assistant

Vor 5 Tagen

Genf, Schweiz United Nations Industrial Development Organisation Vollzeit

Select how often (in days) to receive an alert:

Requisition ID:5011
Grade:G5
Country:Austria
Duty Station:Vienna
Category:General Service/Admin. Support
Type of Job Posting:Internal and External
Employment Type:Staff-Full-time
Appointment Type: Fixed Term - 100 series
Indicative Minimum Net Annual Salary:56,137 EUR
Application Deadline: 7-Jan-2025, 11:59 PM(Vienna, Austria time)

Vacancy Announcement
This post is for local recruitment only.
Female candidates are encouraged to apply.

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs). UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

The Directorate of Global Partnerships and External Relations (GLO) is responsible for UNIDO's relations with Member States and all external partners. The Directorate ensures close coordination and collaboration among the Divisions as well as with organizational entities in all Directorates across the Organization.

The position is located in the Office of the Managing Director, for the administration of UNIDO’s Liaison Offices. Under the overall guidance of the Managing Director GLO, the Liaison Offices ensure the effective promotion and representation of UNIDO at the United Nations and the European Commission. They maintain close contact with Permanent Missions of Member States and promote partnerships with various organizations.

At the G5 level the incumbent is expected to perform independent and specialized processes focusing on consistent service delivery and support services within the organizational environment and team.

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the First Reporting Officer, the Programme Assistant provides support in the central administration of UNIDO’s Liaison Offices and provides clerical and administrative support to the Office of the Managing Director. The incumbent is responsible for the following key functions:

  • Initiate key tasks related to the administration of the UNIDO Liaison Offices (e.g., budget revisions, obligation reviews).
  • Keep track of budget expenditures; recommend and initiate budget revisions.
  • Using SAP, initiate and follow up on actions related to recruitment and payments.
  • Screen incoming mail and draft replies for supervisor’s signature.
  • Screen phone calls and respond to complex information requests.
  • Draft routine and non-routine correspondence; proofread documents for accuracy.
  • Assist in the preparation of briefing notes, papers, and presentations.
  • Perform administrative tasks, such as arrangements for meetings and other events.
  • Maintain an up-to-date filing system and databases related to areas of work.
  • Carry out ad-hoc assignments and research activities.
  • Perform any other related duties as assigned.

MINIMUM REQUIREMENTS AND DESIRABLE CRITERIA

Education:

Completed higher secondary education (high school diploma or equivalent) is required. Formal administrative training is desirable.

Technical and Functional Experience:

  • A minimum of eight (8) years of working experience in providing support to managerial/professional staff is required.
  • Experience in office procedures, preferably within the UN system, is required.
  • Experience/proficiency in using Microsoft Office is required.
  • Experience with SAP or similar software is required.

Languages:

Fluency in written and spoken English is required. Fluency in French is required. Knowledge of another UN language is desirable.

CORE VALUES AND KEY COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly, and impartially.

WE SHOW PROFESSIONALISM: work hard and competently.

WE RESPECT DIVERSITY: work together effectively and inclusively.

WE FOCUS ON PEOPLE: cooperate to reach our potential.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: manage our work effectively and efficiently.

WE COMMUNICATE AND EARN TRUST: communicate effectively and build trust.

WE THINK OUTSIDE THE BOX AND INNOVATE: continuously improve and support innovation.


For further information on salaries, refer to the International Civil Service Commission website: https://icsc.un.org/

Employees of UNIDO are expected to uphold the highest standards of integrity, professionalism, and respect for diversity. Only persons who fully commit to these values should apply.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process.

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

UNIDO does not charge any application fee. If you have received a solicitation for payment, please disregard it.

#J-18808-Ljbffr

  • Programme Management Assistant

    vor 5 Monaten

    Genf, GE, Schweiz Dawli Vollzeit

    Programme Management Assistant - **Fill out the required information for the job on the Dawli platform.** Job ID 300000030238722

  • Programme Management Assistant

    vor 2 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Automated System for Customs Data (ASYCUDA) Programme in the Division on Technology and Logistics (DTL) of the United Nations Trade and Development (UNCTAD) in Geneva, Switzerland. The Programme Management Assistant reports to the Programme Management Officer of the ASYCUDA Administration Team. -...

  • Programme Management Assistant

    vor 5 Monaten

    Genf, GE, Schweiz Dawli Vollzeit

    PROGRAMME MANAGEMENT ASSISTANT (TJO) This position is located in the Anti-Racial Discrimination Section; Rule of Law, Equality and Non-Discrimination Branch; Thematic Engagement, Special Procedures and Right to Development Division in the Office of the High Commissioner for Human Rights (OHCHR). The incumbent reports to the Chief of the Section.: This...

  • Project Assistant

    vor 2 Wochen

    Genf, Schweiz MCI Group Vollzeit

    Project Assistant - Programme & AbstractsJob Title: Project Assistant - Programme & AbstractsPosting Start Date: 12/12/2024What do we do?We deliver events, congresses and solutions in Switzerland as well as around the globe. We succeed in sharing our clients’ values, corporate missions and association objectives and support them to disseminate their...

  • Programme Management Assistant

    vor 3 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Human Rights Council and Treaty Mechanisms Division (CTMD), Human Rights Treaties Branch (HRTB), Petitions Section, Geneva, Switzerland. The incumbent operates under the direct supervision of the Chief of Section. - Responsibilities - Within...

  • Programme Management Assistant

    vor 3 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Executive Office, Executive Direction and Management, Office of the United Nations High Commissioner for Human Rights (OHCHR). The incumbent reports to the Chief of Staff under the general supervision of the Senior Legal Policy Adviser. - Responsibilities - Within limits of delegated authority and...

  • Programme Management Assistant

    vor 1 Monat

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Trade Facilitation Section (TFS) of the Economic Cooperation and Trade Division (ECTD) of the Economic Commission for Europe, based in Geneva, Switzerland. The incumbent reports to the P5, Chief of the TFS, under the overall supervision of the D1, Chief of ECTD. The position is temporarily...

  • Administrative Assistant Human Rights Programme

    vor 2 Monaten

    Genf, GE, Schweiz Inter-Parliamentary Union Vollzeit

    **Organizational Setting and Reporting**: Reporting to the Programme Manager, the Administrative Assistant provides secretarial and administrative support services for the Human Rights Programme. **Responsibilities**:Within delegated authority, the Administrative Assistant will be responsible for the following: Provide secretarial and administrative support...

  • Programme Management Assistant

    vor 4 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Strategic Planning, Evaluation, and Change Service (SPECS) of the Office of the United Nations High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent reports to the Programme Management Officer, under the overall guidance of the Chief of Service. - Responsibilities - Within limits of...

  • Programme Management Assistant

    vor 3 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - The position is located in the Human Rights Council Branch, within the Human Rights Council and Treaty Mechanisms Division (CTMD), Office of the United Nations High Commissioner for Human Rights (OHCHR), Geneva, Switzerland. The incumbent reports to the Secretary of the Human Rights Council Branch and the overall supervision of...

  • Programme Management Assistant

    Vor 2 Tagen

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the IT Services Section (ITSS), Programme Support and Management Services (PSMS) of the UN Trade and Development (UNCTAD). The Programme Management Assistant reports to the Chief of the Service Support Team. - Responsibilities - Within limits of delegated authority, the Programme Management Assistant...

  • Programme Management Assistant

    vor 1 Woche

    Genf, Schweiz United Nations Vollzeit

    Job detailsHere’s how the job details align with your profile.Job typeTemporary / StaffingLocation1211 Geneva, GEFull job descriptionOrg. Setting and Reporting: This position is located in the Trade, Environment, Climate Change and Sustainable Development Branch (TED) within the Division on International Trade and Commodities (DITC) at the United Nations...

  • Programme Management Assistant

    vor 2 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is in the Office of the High Commissioner for Human Rights (OHCHR), Thematic Engagement, Special Procedures and Right to Development Division, Rule of Law, Equality and Non-Discrimination Branch, Indigenous Peoples and Minorities Section, Geneva. The incumbent reports to the Chief of Section. - Responsibilities -...

  • Programme Management Assistant

    vor 3 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Asia Pacific Section, Asia-Pacific, Middle East and North Africa (APMENA) Branch, Field Operations and Technical Cooperation Division (FOTCD) of the Office of the UN High Commissioner for Human Rights (OHCHR) in Geneva, Switzerland. The incumbent reports to the Chief of the Asia-Pacific Section. -...

  • Education Programme Assistant Coordinator

    vor 2 Monaten

    Genf, Genf, Schweiz Michelangelo Foundation Vollzeit

    Job Description:We are seeking a motivated and organized Junior Education Programme Implementation Specialist to support the operational and administrative implementation of two educational programmes: the Homo Faber Fellowship and the Young Ambassadors Programme.Key Responsibilities:Coordinate call for participation preparation and diffusion to schools,...

  • Programme Management Assistant

    vor 5 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 227904 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : Consultants, CON **Duty Station** : GENEVA **Department/Office** : United Nations Environment Programme **Date Posted** : Aug 18, 2024 **Deadline** : Aug 25, 2024 **Result of Service** -...

  • Programme Management Assistant

    vor 5 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 239376 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Environment Programme **Date Posted** : Jul 31, 2024 **Deadline** : Sep 3, 2024 **Org....

  • Programme Management Assistant

    vor 4 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    Org. Setting and Reporting - Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in...

  • Programme Management Assistant

    vor 4 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 243339 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Office for Disaster Risk Reduction **Date Posted** : Sep 12, 2024 **Deadline** : Oct...

  • Programme Assistant, Dcp/oeeca

    vor 4 Monaten

    1211 Genf, GE, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 243135 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : International Trade Centre **Date Posted** : Sep 16, 2024 **Deadline** : Sep 25, 2024 **Org. Setting...