Programme Management Assistant

vor 2 Monaten

Genf GE, Schweiz United Nations Vollzeit

Org. Setting and Reporting
- This position is located in the Trade Facilitation Section (TFS) of the Economic Cooperation and Trade Division (ECTD) of the Economic Commission for Europe, based in Geneva, Switzerland. The incumbent reports to the P5, Chief of the TFS, under the overall supervision of the D1, Chief of ECTD. The position is temporarily available for an initial period of 364 days with possibility of extension.
- Responsibilities
- Within limits of delegated authority the Programme Assistant will be responsible for the following duties: - Assists in the coordination of programme/project planning and preparation work for the extrabudgetary project on Sustainable Value Chains (SVCs); monitors status of programme/project proposals and receipt of relevant documentation for review and approval. - Compiles, summarizes, and presents basic information/data on SVCs and related topics or issues. - Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval. - Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system. - Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. - Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management. - Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. - Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc. - Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. - Assists with visualizations and updating information material such as web pages or brochures. - Performs other duties as assigned.
- Competencies
- Education
- High school diploma or equivalent is required.
- Job - Specific Qualification
- Not available.
- Work Experience
- Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
- Assessment
- Special Notice
- United Nations Considerations
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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