Admissions & Student Administration Compliance Manager UK

vor 3 Wochen

Lausanne, Schweiz Nord Anglia Education Group Vollzeit
Admissions & Student Administration Compliance Manager UK

Location: Lausanne, CH

Job ID: 3849

School: Regional Office (Europe)

Reports to: Regional Director of Admissions & Marketing, Europe

Consults with: School Principals, school Finance Directors, Regional Finance/Managing Director, school Directors of Admissions & Marketing, school Admissions teams

Hours: Full-time

Job Summary: The Admissions & Student Administration Compliance Manager UK, UK Schools is a pivotal member of Nord Anglia Education’s UK Marketing Admissions and Communication team, responsible for ensuring that its 4 UK school's admissions policies and procedures adhere to all relevant UK laws, particularly around immigration, Tier 4 sponsorship, and safeguarding student data. This role includes overseeing UKVI inspections, preparing the school for audits, and driving process improvements in admissions to maintain compliance and enhance efficiency. The successful candidate will collaborate closely with Admissions, Senior Leadership, and external regulatory bodies to uphold the highest standards in student admissions compliance.

Key Responsibilities:

Regulatory Compliance:

  • Ensure full compliance with UK and international admissions regulations, including Tier 4 (Student Visa) requirements, Independent School Standards, and GDPR.
  • Keep updated on changes in legislation, UKVI regulations, and government guidance affecting student admissions and visa processing.
  • Maintain and strengthen relationships with regulatory bodies, including the Home Office, Independent Schools Inspectorate (ISI), and Ofsted, ensuring all requirements are met.

UKVI Inspection Preparation & Management:

  • Lead the preparation for UKVI inspections, ensuring all documentation, records, and systems meet the Home Office's standards.
  • Conduct mock audits and internal compliance checks to ensure readiness for UKVI inspections, identifying any gaps or areas of improvement.
  • Act as the primary liaison for UKVI inspections, ensuring the school is fully compliant with UKVI's sponsorship requirements and handling any queries or issues raised during inspections.
  • Implement any post-inspection recommendations and ensure ongoing compliance with UKVI regulations to avoid non-compliance penalties.

Admissions Process Management:

  • Oversee and manage the entire admissions process from enquiry to enrolment, ensuring all procedures comply with UK and international regulations.
  • Regularly audit admissions files and records, ensuring accurate, up-to-date information and compliance with legal requirements.
  • Collaborate with the Admissions team to streamline processes and improve operational efficiency while maintaining compliance with relevant laws and regulations.

Process Improvement & Best Practices:

  • Identify opportunities for continuous improvement within admissions processes, implementing new procedures to enhance compliance, efficiency, and the student experience.
  • Develop and refine internal admissions and visa compliance policies and practices, ensuring they align with current UKVI regulations and best practices.
  • Analyse admissions and compliance data to provide insights and recommendations for improvement, ensuring that admissions practices are future-proof and scalable.

Visa and Immigration Compliance:

  • Act as the school’s UKVI Tier 4 License holder, ensuring compliance with student visa application and sponsorship duties, including timely reporting of any changes in student circumstances to UKVI.
  • Manage accurate and up-to-date records for international students, including visa status, attendance, and immigration documents.
  • Provide training to staff involved in visa compliance, ensuring they are informed of UKVI regulations and how to maintain compliance in their roles.

Data Protection and Record Keeping:

  • Ensure all personal data related to admissions is handled in compliance with GDPR and the school’s data protection policies.
  • Manage and maintain secure and accurate records of student applications, visa documentation, and contracts.

Reporting and Analysis:

  • Prepare comprehensive reports on admissions statistics, compliance, visa status, and inspection outcomes for internal stakeholders and regulatory bodies.
  • Conduct detailed data analysis to identify trends, risks, and opportunities for process improvements.

Communication and Stakeholder Management:

  • Serve as the primary contact for families, agents, and external bodies for all compliance and visa-related enquiries.
  • Work collaboratively with the Senior Leadership Team, Admissions, Finance, and Legal departments to maintain a seamless and legally compliant admissions process.
  • Provide guidance and support to families on the visa process, including pre-arrival advice and ensuring they meet ongoing compliance requirements during the student's enrolment.

Qualifications and Experience:

  • Bachelor’s degree or equivalent experience in compliance, law, business administration, or a related field.
  • Proven experience in admissions compliance or a similar role within the education sector, preferably in an independent school or higher education institution.
  • In-depth knowledge of UKVI regulations, particularly Tier 4 (Student Visa) compliance.
  • Familiarity with UK education regulations, including Independent Schools Standards and GDPR.
  • Experience managing UKVI inspections and a proven ability to maintain Tier 4 sponsorship compliance.

Personal Attributes:

  • Strong organisational and project management skills, with a focus on detail and accuracy.
  • Excellent problem-solving abilities, capable of identifying risks and implementing effective solutions.
  • Proactive in process improvement, with a track record of streamlining and improving compliance practices.
  • Strong written and verbal communication skills, with the ability to interact with stakeholders at all levels.
  • Proficiency in admissions management systems, visa processing tools, and Microsoft Office applications.
  • Experience in an international school setting or working with international student admissions.
  • Previous experience in preparing for and managing UKVI or similar regulatory inspections.

Nord Anglia Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. An enhanced DBS check will be required for the successful candidate.

Note: This job description is intended to provide a general overview of the role and is not an exhaustive list of duties. The responsibilities may be subject to change based on the needs of the organisation.

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