HUMAN RESOURCES OFFICER

This position is located in Human Resources Management Unit, Division of Administration, United Nations Office at Geneva. The Human Resources Officer reports to the Chief of the Human Resources Management Service.

Responsibilities

Within limits of delegated authority, the Human Resources Officer will be responsible for the following duties:

1. Leads, manages and organizes the work of the HR Client Support Centre and Entitlement Team.
2. Monitors and ensures the implementation of human resources policies, practices and procedures.
3. Keeps abreast of developments in various areas of human resources.
4. Prepares reports and participates and/or leads special human resources project(s).
5. Develops HR change management strategies and people realignment processes for client units.
6. Interprets and analyzes HR data to help inform strategic decision-making on HR processes and strategies.
7. Projects and monitors vacant posts of assigned level/group and ensures adherence to policies and procedures in filling these posts.
8. Develops and implements specific strategies to ensure compliance with recruitment targets and the staffing timelines.
9. Oversees the recruitment in accordance with UN principles and monitors compliance to diversity/gender equity targets.
10. Participates in internal succession planning discussions to provide expert advice on organisational structure, job classifications, recruitment, and staffing.
11. Oversees preparation of job descriptions, job openings, conducts HR assessments and provides advice and support to managers on further evaluation of applications, including on conducting technical assessments and interviews of candidates.
12. Reviews submissions to central review bodies and recommendation on the selection of candidate by client offices.
13. Reviews and sends job offers for successful candidates.
14. Provides technical and operational implementation support to the HR aspects of change processes.
15. Promotes HR initiatives that support organizational culture change, improved results, and staff development.
16. Implements a centralized HR case management system to organize, prioritize, and resolve HR related issues efficiently.
17. Collaborates effectively with other HR experts to provide coherent solutions for clients.
18. Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures.
19. Advises on the development, modification and implementation of United Nations policies and practices on entitlements.
20. Provides advice on interpretation and application of policies, regulations and rules.
21. Reviews and provides advice on exceptions to policies, regulations and rules, leads preparation of presentations and delivers presentations and briefings on HR entitlements.
22. Monitors staff welfare and identifies/proposes appropriate programmes and remedial action.
23. Supervises and monitors the work of the junior human resources officers and partners in undertaking the full range of human resource management activities.
24. Provides guidance to programme managers on the application of classification policies and procedures.
25. Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
26. Performs other duties as required.

Competencies

Professionalism: In-depth knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Knowledge of benefits and entitlements. Ability to identify issues, formulate opinions, make conclusions and recommendations. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of seven years of progressively responsible experience in human resources management, administration or related area is required. Experience in human resources management in the United Nations Common System or a comparable international organization with a large and diverse workforce is required. Experience in administering staff contracts, entitlements and benefits for clients working in different geographical locations is required. Experience in conducting classification analysis for jobs using the International Civil Service Commission (ICSC) standards is required. Experience in using Enterprise Resource Planning (ERP) system in internal work settings is required. A minimum of five years of experience in leading a team or unit is desirable. Two years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in both English and French is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

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