Office and Reception Manager

Vor 3 Tagen

Zürich, Schweiz Novo Nordisk AS Vollzeit

Select how often (in days) to receive an alert: Create Alert

Category: Business Support & Administration

Location:

Zurich, Switzerland Zurich, CH

Are you a master of organization and coordination? Do you thrive in a fast-paced environment?

If so, we have the perfect opportunity for you

Novo Nordisk is seeking a skilled Office Manager to join our team and keep our office running like a well-oiled machine.

The Position

In this exciting opportunity, you will be handling large office invoices and contracts as well as always being in touch with our facility management suppliers. You will also oversee negotiations with our suppliers and ordering the supplies, and you will be responsible for the physical safety of the office e.g. organizing annual fire drill, updating emergency plans on SharePoint, maintenance of first aid kits & defibrillator, organizing annual first aid training etc.

Furthermore, your tasks will include:

  • Receptionist tasks, approx. 50% of the time you will also oversee the reception, and the activities could involve picking up the phone, e-mails, greeting visitors and general support.
  • Being the main contact for external entities e.g., governmental institutions, landlords etc.
  • Independently acting on open tasks e.g., maintenance of office, structuring of processes and proactively following up on deadlines.

As the Zurich office is an international hub, many key meetings are hosted at the office and you will be responsible for supporting with organizing meeting rooms and refreshments for meetings, coordinating with assistants and external catering partners.

Qualifications

You have decided to apply for this exciting opportunity due to your past experience working in multinational organizations, you feel comfortable working with multicultural teams, and you are fluent in both English and German, verbally and in writing.

Furthermore,

  • You feel comfortable dealing with senior stakeholders.
  • You will be service-minded, good-spirited and work in a flexible and accountable way.
  • You will be proactive, self-organized and able to work independently, managing priorities effectively and working with high standards on deliverables.
  • You feel comfortable working with different systems and are fast at learning new tools.
  • You are proficient in the Microsoft Office package.

About the department

As a key driver of Novo Nordisk’s future growth, International Operations (IO) is the largest operational unit in Novo Nordisk and covers more than 190 countries and 95% of the world’s population. Around 430 million people are living with diabetes in these countries and an estimated 570 million live with obesity. We serve 25 million people each day living with chronic diseases. Novo Nordisk International Operations, Strategic Operations, is headquartered in Zürich, Switzerland.

Working at Novo Nordisk

At Novo Nordisk, we don’t wait for change. We drive it. We’re a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixating on perfection. We never shy away from opportunities to develop; we seize them. From research and development, through to manufacturing, marketing and sales – we’re all working to move the needle on patient care.

Contact

If you believe you are qualified and are willing to take the challenge, please send your motivation letter, CV and relevant documentation directly via our online application tool.

Deadline

Please submit your application via our online application tool by 12 January 2025.

Please note that we are reviewing applications on an ongoing basis; therefore, the position will be filled as soon as the successful candidate has been found. Internal candidates are kindly requested to inform their line manager before applying.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world, and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve, and the communities we operate in. Together, we’re life-changing.

#J-18808-Ljbffr

  • Office and Reception Manager

    Vor 3 Tagen

    Zürich, Schweiz Novo Nordisk Vollzeit

    Office and Reception ManagerCategory: Business Support & AdministrationLocation: Zurich, SwitzerlandAre you a master of organization and coordination? Do you thrive in a fast-paced environment?If so, we have the perfect opportunity for you!Novo Nordisk is seeking a skilled Office Manager to join our team and keep our office running like a well-oiled...

  • Office and Reception Manager

    vor 2 Wochen

    Zürich, Schweiz Novo Nordisk Vollzeit

    Office and Reception Manager **Category**:Business Support & Administration **Location**:Zurich, Switzerland Zurich, CH - Are you a master of organization and coordination? Do you thrive in a fast-paced environment? - If so, we have the perfect opportunity for you! - Novo Nordisk is seeking a skilled Office Manager to join our team and keep our office...

  • Office and Reception Manager

    Vor 2 Tagen

    Zürich, Schweiz Novo Nordisk Vollzeit

    Are you a master of organization and coordination? Do you thrive in a fast-paced environment?If so, we have the perfect opportunity for you!Novo Nordisk is seeking a skilled Office Manager to join our team and keep our office running like a well-oiled machine.The PositionIn this exciting opportunity, you will be handling large office invoices and contracts...

  • Office Assistant

    vor 20 Stunden

    Zürich, Schweiz IQ-EQ Vollzeit

    **Company Description** IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. The role holder is responsible for the day-to-day tasks involved at reception; expected to provide a...

  • Operational Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz CBRE GWS GmbH Vollzeit

    The CBRE Global Workplace Solutions division provides integrated facility management services worldwide. With over 60,000 employees, we are a leading player in the service sector.Job Description:We are looking for an Operational Office Manager to join our growing Facility Management organization at a client in Zurich (ZH). The successful candidate will be...

  • Mitarbeiter/in Front Office/Reception

    Vor 3 Tagen

    Zürich, Schweiz Schweizerische Epilepsie-Stiftung Vollzeit

    Für den laufenden Betrieb der EPI Services suchen wir ab 1. Juni 2025 oder nach Vereinbarung eine motivierte Persönlichkeit alsMitarbeiter/in Front Office/Reception 70-80%Der vielfältige TagSie sind eine wichtige Anlaufstelle unserer Patientinnen und Patienten, Bewohnenden, Besuchenden sowie unserer Mitarbeitenden.Sie sind für die ambulante und...

  • Executive Assistant And Office Management

    vor 2 Wochen

    Zürich, Schweiz Quantica Capital AG Vollzeit

    This role requires full on-site presence, and remote work options are not available for this position. Mission: Support the team by ensuring the smooth operation of the office and effectively managing a diverse array of administrative, HR and compliance responsibilities, contributing to the overall efficiency and success of the company.Key...

  • Mitarbeiter/in Front Office/reception

    vor 1 Woche

    Zürich, Schweiz Schweizerische Epilepsie-Stiftung Vollzeit

    Für den laufenden Betrieb der EPI Services suchen wir ab 1. Juni 2025 oder nach Vereinbarung eine motivierte Persönlichkeit als Mitarbeiter/in Front Office/Reception 70 - 80% Der vielfältige Tag Sie sind eine wichtige Anlaufstelle unserer Patientinnen und Patienten, Bewohnenden, Besuchenden sowie unserer Mitarbeitenden Sie sind für die ambulante und...

  • Executive Assistant and Office Management

    vor 1 Woche

    Zürich, Schweiz Quantica Capital AG Vollzeit

    This role requires full on-site presence, and remote work options are not available for this position.Mission: Support the team by ensuring the smooth operation of the office and effectively managing a diverse array of administrative, HR and compliance responsibilities, contributing to the overall efficiency and success of the company.Key...

  • Executive Assistant and Office Management

    vor 1 Woche

    Zürich, Schweiz Quantica Capital AG Vollzeit

    Quantica Capital AG is a Swiss based systematic investment manager founded in 2003. It is a research and technology-driven firm specialized in capturing price-based market inefficiencies in the most liquid global financial and commodity markets. It serves a global institutional investor base across North America, Europe, and Asia.This role requires full...

  • Executive Assistant and Office Management

    vor 1 Woche

    Zürich, Schweiz Quantica Capital AG Vollzeit

    This role requires full on-site presence, and remote work options are not available for this position. Mission: Support the team by ensuring the smooth operation of the office and effectively managing a diverse array of administrative, HR and compliance responsibilities, contributing to the overall efficiency and success of the company.Key...

  • Executive Assistant and Office Management

    vor 1 Woche

    Zürich, Schweiz Quantica Capital AG Vollzeit

    This role requires full on-site presence, and remote work options are not available for this position.Mission: Support the team by ensuring the smooth operation of the office and effectively managing a diverse array of administrative, HR and compliance responsibilities, contributing to the overall efficiency and success of the company.Key...

  • Assistant Front Office Manager Langstrasse

    vor 4 Monaten

    Zürich, ZH, Schweiz 25hours Hotels Vollzeit

    **Company Description** From check-in to “See you again”: our team at the 25hours Hotel Zürich Langstrasse reception ensures guests are happy from their first moment there till their last. We’re looking forward to welcoming you to the Front Office team! **COME AS YOUR ARE & SHOW HOW YOU CARE...** **... in a 4 day week.** Enjoy 3 days off every week...

  • Executive Assistant and Office Manager

    Vor 7 Tagen

    Zürich, Schweiz Cardano Foundation Vollzeit

    Permanent employee, Full or part-time · Switzerland Your opportunity:We seek an adaptable, results-driven team player who excels in multitasking - from troubleshooting Executive Committee requests to managing office spaces and challenging travel requests. You also maintain clear structures and reporting. The ideal candidate has a proactive attitude,...

  • Front Desk and Team Assistant

    Vor 6 Tagen

    Zürich, Schweiz Novo Nordisk Vollzeit

    Front Desk and Team Assistant **Category**:Business Support & Administration **Location**:Zurich, Switzerland Zurich, CH - Are you ready to be the face of our company and a key support to our leadership team? Novo Nordisk is seeking a dynamic Front Desk & Team Assistant to ensure smooth office operations, provide vital administrative support to Vice...

  • Front Office Manager

    Vor 2 Tagen

    Zürich, Schweiz Aparthotel Adagio Zurich City Center Vollzeit

    Die neuen Hotels der Accor-Gruppe, ibis Styles und Adagio entanden vor kurzer Zeit im Herzen der Stadt Zürich, vier Gehminuten vom Hauptbahnhof Zürich entfernt. Die Hotel-Combo verfügt über insgesamt 268 Zimmer, aufgeteilt in zwei Marken der Kategorien 3 und 4 Sterne. Die grossen Gemeinschaftsbereiche des Hotels bieten unseren Kunden alles, was sie für...

  • Front Office Management Executive

    vor 4 Wochen

    Zürich, Zürich, Schweiz Mandarin Oriental Savoy, Zurich Vollzeit

    Company OverviewThe Mandarin Oriental Savoy, Zurich is a luxury hotel located in the heart of the city's main business center. Our hotel features 80 guest rooms and suites, three dining venues, and newly renovated event facilities, including a grand historic ballroom.Job DescriptionWe are seeking an experienced Front Office Manager to lead our front desk...

  • Front Desk and Team Assistant

    Vor 2 Tagen

    Zürich, Schweiz Novo Nordisk AS Vollzeit

    Select how often (in days) to receive an alert: Create AlertCategory: Business Support & AdministrationLocation: Zurich, SwitzerlandAre you ready to be the face of our company and a key support to our leadership team? Novo Nordisk is seeking a dynamic Front Desk & Team Assistant to ensure smooth office operations, provide vital administrative support to Vice...

  • Front Desk and Team Assistant

    Vor 2 Tagen

    Zürich, Schweiz Novo Nordisk Vollzeit

    Are you ready to be the face of our company and a key support to our leadership team? Novo Nordisk is seeking a dynamic Front Desk & Team Assistant to ensure smooth office operations, provide vital administrative support to Vice Presidents, and represent the company in a professional and welcoming manner.Apply today for a life-changing career!The...

  • Front Desk and Team Assistant

    Vor 2 Tagen

    Zürich, Schweiz Novo Nordisk Vollzeit

    Are you ready to be the face of our company and a key support to our leadership team? Novo Nordisk is seeking a dynamic Front Desk & Team Assistant to ensure smooth office operations, provide vital administrative support to Vice Presidents, and represent the company in a professional and welcoming manner.Apply today for a life-changing career!The...