Front Desk and Team Assistant

vor 24 Stunden

Zürich, Schweiz Novo Nordisk Vollzeit

Are you ready to be the face of our company and a key support to our leadership team? Novo Nordisk is seeking a dynamic Front Desk & Team Assistant to ensure smooth office operations, provide vital administrative support to Vice Presidents, and represent the company in a professional and welcoming manner.

Apply today for a life-changing career

The position

Novo Nordisk is looking for an organized and proactive Front Desk & Team Assistant to support our Vice Presidents and ensure smooth day-to-day operations across our office. This role is integral to maintaining a professional and efficient workplace, providing essential administrative and reception services, and contributing to an engaging and productive environment.

Key Responsibilities:
  1. Administrative Support: Manage calendars, travel arrangements, and itineraries for Vice Presidents, ensuring efficient scheduling and preparation for all commitments.
  2. Team Assistance: Provide general support to the team, facilitating collaboration and contributing to the success of various projects and tasks.
  3. Event Coordination: Plan and organize department events, managing logistics such as venue selection, catering, and equipment setup.
  4. Facility and Operations Management: Oversee office facilities, handle invoices, and ensure a safe and well-stocked work environment.
  5. Reception and Front Desk Duties: Serve as the first point of contact for visitors and callers, managing mail, phone calls, and a welcoming reception area.

If you are a detail-oriented professional who thrives in a dynamic environment, we’d love to hear from you

Qualifications
  1. High school diploma or equivalent; certification in office administration preferred.
  2. Fluent in German and English; additional languages are an advantage.
  3. Proficient in Microsoft Office (Outlook, Teams); familiarity with SharePoint is a plus.
  4. Excellent verbal and written communication skills.
  5. Strong organizational skills with attention to detail.
  6. Effective at managing and maintaining relationships with stakeholders.
  7. Flexible and capable of handling changing priorities.
  8. Proactive in identifying and resolving issues efficiently.
  9. Works effectively in a team-oriented environment.
About the department

As a key driver of Novo Nordisk’s future growth, International Operations (IO) is the largest operational unit in Novo Nordisk and covers more than 190 countries and 95% of the world’s population. Around 430 million people are living with diabetes in these countries and an estimated 570 million live with obesity. We serve 25 million people each day living with chronic diseases. Novo Nordisk International Operations, Strategic Operations, is headquartered in Zürich, Switzerland.

Working at Novo Nordisk

At Novo Nordisk, we don’t wait for change. We drive it. We’re a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixating on perfection. We never shy away from opportunities to develop, we seize them. From research and development, through to manufacturing, marketing and sales – we’re all working to move the needle on patient care.

Contact

If you believe you are qualified, and are willing to take the challenge, please send your motivation letter, CV and relevant documentation directly via our online application tool.

Deadline

Please submit your application via our online application tool by 24th January 2025. Please note that we are reviewing applications on an ongoing basis, therefore the position will be filled as soon as the successful candidate has been found. Internal candidates are kindly requested to inform their line manager before applying.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

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