Team Assistant to Finance and Purchasing Directors

vor 2 Wochen

Geneva, Schweiz Page Group Switzerland Vollzeit

We are seeking an organized and detail-oriented Junior Assistant to support the Finance and Procurement Directors in an international headquarters setting. This role is temporary. The ideal candidate will be proactive, possess a strong sense of responsibility, and demonstrate excellent communication skills and have a great knowledge of SAP.

Junior Assistant to Finance and Purchasing Directors - SAP

Our client is an international HQ.

Missions

  • Calendar Management for the two directors and meeting organisations.
  • Purchase Order Management: Follow up on Purchase Order requests in SAP, including checking supporting documents, collecting signatures, and storing documents in the appropriate repositories.
  • Stakeholder Communication: Communicate effectively with internal stakeholders to obtain accurate information and ensure compliance with procedures.
  • Vendor Management: Handle vendor creation and modification in SAP, and create purchase orders as required.
  • Invoice Verification: Verify invoices against external resource timesheets, perform good receipts in SAP, and resolve invoicing issues.
  • Filing and Archiving: Maintain accurate filing and archiving of all documentation for both departments.
  • Ad-hoc Reporting: Generate reports on request, providing insights into purchase and procurement activities.
  • Resources Management of all the contracts for external consultants
  • Process Optimization: Participate in the optimization of procurement processes for the department, including financial commitments follow-up and forecasting activities.

Profil du candidat

  • Professionalism: A mature attitude, integrity, and discretion are crucial for this role.
  • Attention to Detail: Demonstrated respect for procedure requirements and deadlines.
  • Technical Proficiency: Good knowledge and experience with SAP
  • Computer Literacy: Proficiency in MS Office, especially in collaboration tools such as SharePoint, MS Teams, and Confluence.
  • Communication Skills: Excellent verbal and written communication skills in English, with a service-oriented, "can-do" attitude.

Conditions et Avantages

Temporary work for 6 months.

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