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Office Manager and Executive Assistant

vor 4 Monaten

Genf, Genf, Schweiz Tiger Recruitment Vollzeit
Office Manager and Executive Assistant

Overview

We are looking for an experienced Executive Assistant & Office Manager to join a global business whose Swiss office is based in Lausanne.

The role will provide executive-level support to the Co-Founder and President as well as providing office and administrative support by overseeing all office and key admin functions across the office.

Main responsibilities
  • Extensive diary management, Scheduling meetings, arranging logistics and arranging global business travel for the Co-Founder and President
  • Managing expenses
  • Supporting the creation of documents and materials in Word, PowerPoint and Excel
  • Preparing and maintaining reports and general correspondence
  • Arranging conferences and other major meetings across different time zones as well as supporting office based events
  • Overseeing and supporting all administrative duties in the office and ensure that office is operating smoothly
  • Managing office supplies inventory, vendors and service providers
  • Coordinating internally and with third party service providers and local authorities as may be required from time to time This could include our insurers, auditors, accountants etc
  • Ad hoc general administrative assistance
Your skills:
  • 5+ years of experience as an Office Manager, Executive Assistant or in a comparable function with office management
  • Excellent attention to detail
  • Strong communication skills, both written and verbal
  • Strong interpersonal skills, with a proven ability to develop strong working relationships across all levels and regions of the business
  • Professional and discrete
  • Proven experience of managing a busy work load with the ability to prioritise, strong organizational and time management skills
  • Fluent in English and French
  • University degree or relevant role and industry experience
For this position, we can only consider Swiss nationals or professionals possessing a valid EU passport or an existing Swiss permit.

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