Junior Executive Assistant

vor 1 Monat

Zürich, Zürich, Schweiz Alvarez and Marsal Vollzeit

Description

Junior Executive Assistant – Alvarez and Marsal – Zurich - Hybrid

Alvarez & Marsal (A&M) is a global professional services firm specializing in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.

Our Zurich office is looking for an outstanding Junior Executive Assistant to look after our Managing Directors across business unites and support with office management duties. The candidate will be reporting into the Office Manager and will be part of the wider EMEA team of administrative professionals. This is an exciting time to join our growing team and a real opportunity to boost your career.

Overview of the Role

The role requires someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have some prior experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team's needs. The role also offers variety and the chance to get involved in office management duties.

The ideal candidate is someone who is versatile, willing to be flexible, as well as friendly and confident. You must have excellent communications and organisation skills and attention to detail.

Responsibilities include but not limited to:

  • Scheduling and organising meetings, breakfast, lunches and dinners
  • Copy, proofread, collate, bind and distribute materials as required
  • Maintain quality control by proofing work for errors, consistency and format in accordance with A&M guidelines
  • Maintaining and coordinating calendars and contact databases
  • Organizing and scheduling internal and external meetings
  • Monitor MD inbox and respond as required
  • Coordinating local and international travel schedules (including visas)
  • Update and maintain CRM system, if requested
  • Managing timesheets and expense reports compliance
  • Supporting & Coordinating various internal and external offsite events
  • Handling confidential information/emails from C-suite level
  • Using Word, Excel and PowerPoint to amend or to create documents, if and when requested
  • Order office supplies/groceries and ensure pantry is always fully stocked
  • Ensure communal areas are kept tidy and clean
  • Greet and welcome guests at reception; answer, screen and forward incoming phone calls
  • Provide support to office colleagues and back up assistance if needed

Requirements:

  • Some prior experience in an admin function or hospitality
  • Must be able to interact and communicate with all levels of the organisation
  • Ability to multi-task
  • Excellent oral and written communication skills
  • Must be organised and detail oriented
  • Ability to work independently and within a team
  • Pro-active nature
  • Must be proficient with Microsoft Office Suite
  • Fluent in German and English is a must, additional languages like French is a plus

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