Executive Administrative Assistant

vor 1 Woche

Zürich, Zürich, Schweiz SFP Vollzeit

Job Title:
Executive Administrative Assistant

Location:
UK and Switzerland (Expanding to Central Europe)

Job Type: 12-Month Contract

Company Overview:

The Company a distinguished Private Equity company with a strong presence, now embarking on an expansion into Central Europe.

In pursuit of our growth objectives, we are actively seeking a dedicated and skilled Executive Administrative Assistant to support their operations.


Position Summary:


As an Executive Administrative Assistant, you will play a pivotal role in facilitating the smooth functioning of a dynamic team.

This is a unique opportunity for an experienced and enthusiastic Executive Assistant to further their career in a fast-paced environment.

You will be tasked with providing comprehensive administrative support, managing crucial documents, aiding in marketing activities, and maintaining software solutions.

To excel in this role, you must exhibit a positive, confident, and proactive disposition while working efficiently in a high-pressure setting.


Key Responsibilities:

Your responsibilities encompass, but are not restricted to:

  • General administration and support.
  • Coordination and creation of documents for clients, prospects, and stakeholders.
  • Producing and managing documents, including investor presentations and supporting materials.
  • Assisting with marketing tasks, such as social media management, online presence, and content generation.
  • Competent management of software solutions, data maintenance, and CRM systems (Salesforce, HubSpot).
  • Providing support to team members as required.
  • Occasional arrangement and confirmation of travel logistics, including the creation of comprehensive travel itineraries for business trips, roadshows, flights, accommodations, and transport.

Qualifications:

To thrive in this role, you should ideally possess:

  • A minimum of 3 to 5 years of professional experience supporting executives and teams in a fast-paced office environment.
  • Impeccable attention to detail and organisational skills.
  • The ability to manage multiple calendars and accounts across different time zones.
  • A proactive and enthusiastic approach, with the ability to anticipate the needs of team members and act accordingly.
  • Sound judgement and discretion when handling confidential matters.
  • A strong team player mentality.
  • Familiarity with CRM and marketing software, particularly social media marketing tools.
  • Excellent written and spoken English skills, with knowledge of German as an advantage.

What We Offer:

Position ID:

CEP BDP

Job Type: 80-100%

Supplemental pay types:

  • Bonus pay
  • Performance bonus

Work Location:
Hybrid remote in 8002 Zürich, ZH

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