Executive Assistant

Vor 4 Tagen

Zürich, Schweiz UBS Vollzeit
Your role
Are you a multitasker? Do you know how to make sure things run smoothly?

We're looking for an Executive Assistant to:

• manage calendars, including scheduling external and internal meetings and conference calls
• daily interact with internal and external clients via phone, ensuring that phone calls are answered quickly and consistently, and follow-ups are made
• arrange travel bookings, itineraries and visa coordination
• handle general administrative tasks such as: email correspondence, expense management, holiday planning and other ad hoc projects
• organize small client and team events
• office administration, ordering supplies, handling mail and workplace logistics
• closely collaborate with other Executive Assistants and act as deputy during absences
• onboarding and offboarding employees and interns

Your team
You'll be working in the Investment Banking team of UBS at Europaallee in Zurich. We are an international and diverse team. As an Executive Assistant you will support senior managers and play an important role in ensuring the smooth operation of our day-to-day business with a variety of tasks.

Your expertise
• successful administrative experience in a fast-paced enterprise
• attention to detail - you are, organized and have the ability to work independently and take initiative
• strong written and verbal communication skills
• ability to handle multiple tasks and deadlines in a fast-paced environment
• comfortable interacting with colleagues at all levels
• adaptable, can-do attitude
• fluent in German and English
• proficient in Microsoft Office (Outlook, Word, Excel)

About us
UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors

We have a presence in all major financial centers in more than 50 countries.

Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of and make an impact?

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