HR Administrative Assistant

vor 2 Wochen

Genf, Genf, Schweiz CERN Vollzeit

Job Description:

Introduction


Are you a rigorous administrative assistant with a mindful mastery of multitasking? Are you interested in supporting Members of the Personnel of the largest physics laboratory on earth? We are looking for a dynamic person with an eye for detail and proven interpersonal skills to join our Personnel Records team.

CERN, take part


Our Records Office oversees contractual decisions and all related administrative actions, and our Cards Service takes care of the French and Swiss legitimation cards as well as visa requests for Members of the Personnel and their families.


Functions
As an Administrative Assistant in the "Records and Cards" section, reporting to the Section Leader, within a team of six people, you will:

  • Manage the requests (initial, extension and cancellation) for the CERN Host state French and Swiss work and residence permits for all members of personnel and their families;
  • Organise and manage, as Departmental Space Manager (DSM), works, removals and moves, order furniture;
  • Backup other colleagues as required.

Qualifications:

Higher administrative diploma or equivalent relevant experience in the field of administration or a related field.

Experience:

  • Proven experience of administrative work, in an international environment.
  • Experience in dealing with protocol, courtesy rules and etiquette would be an asset.

Technical competencies:

  • Customer service
  • Archiving and records management
  • Use of office software packages
  • Secretarial work

Behavioural competencies:

  • Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues; seeking to help other team members when own work is done; supporting others.
  • Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind; being rigorous and producing quality results at first attempt.
  • Managing self: working well autonomously; taking on activities and tasks without prompting; remaining objective, focused and productive in a stressful environment; focusing on solutions rather than problems.
  • Communicating effectively: checking to ensure that the message has been well understood; listening actively to others and letting others speak; ensuring that information, procedures and decisions are appropriately documented.
  • Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements; readily absorbing new techniques and working practices; proposing new or improved ways of working.

Language skills:


Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.

Additional Information

Eligibility and closing date:

Employment Conditions
Job grade: 3-4

Job reference:
HR-CBS-RC LD

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