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Administrative Assistant
vor 1 Woche
Job Description:
Introduction
Are you a service-oriented and detail-oriented administrative assistant, skilled at managing diverse tasks and fostering a positive team environment? If so, we invite you to become a valuable member of the dynamic administrative team within the Accelerator Systems Department (SY).
You will join the Accelerator Systems Department (SY), which is responsible for the beam-related technical systems of the CERN accelerators.
The SY teams design, build and operate equipment systems in all CERN accelerators, and are engaged in ambitious forward-looking R&D programmes.
You will become a part of the Administrative and Resources Group (SY-AR) and collaborate closely with different services within the organization.
While being a valuable member of the SY administrative team, you will also have the opportunity to work independently within one of the Department's technical groups.
Functions
- Providing frontoffice service for all categories of group personnel upon arrival, departure and throughout their appointment; including the organisation of official duty trips;
- Organizing meetings, events (conferences, workshops, etc.), and visits, utilizing various CERN software and resources (EDH, CERNBox, Indico);
- Contributing to the group's web content management processes (group website, updating files and archiving) using the relevant CMS (Content Management System);
- Providing personal assistance to the Group Leader (agenda and mailbox management, providing administrative support such as replying on his behalf, collecting and preanalysing information, followingup actions, and organising meetings);
- Replacing other colleagues in this role in other technical groups in case of absence;
- Contributing to improving and evolving SY administrative processes in collaboration with your colleagues in SY-AR and participate in meetings with the SY-AR group.
Qualifications:
Higher administrative diploma or equivalent relevant experience in the field of administration or a related field.
Experience:
- Proven experience of administrative work in a team, preferably in an international environment;
- Experience of a LaTeX editor or SharePoint would be an asset.
Technical competencies:
- Customer service;
- Use of office software packages, in particular use of Microsoft Excel & Word;
- Secretarial work;
- Event organisation and management;
- Knowledge of administrative rules and procedures.
Behavioural competencies:
- Demonstrating accountability: maintaining confidentiality; working conscientiously and reliably; delivering on promises.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements; being able to demonstrate flexibility whilst abiding by all applicable rules.
- Working in teams: building and maintaining constructive and effective work relationships; contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
- Managing self: expressing disagreement tactfully and with consideration; working well autonomously; taking on activities and tasks without prompting; maintaining a positive outlook even in difficult situations; demonstrating resilience and persistence in response to setbacks and adversity.
- Communicating effectively: providing others with timely information; listening actively to others and letting others speak.
Language skills:
Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.
Eligibility and closing date:
Employment Conditions
These functions require:
- A valid driving licence.
Job reference:
SY-AR-GA LD
Benchmark Job Title:
Personal/Team Assistant
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