Office Manager

vor 2 Wochen

Zürich, Zürich, Schweiz Food Packaging Forum Vollzeit

We Are Hiring

About the role. We are currently looking for an

OFFICE MANAGER %)


to work as part of our small intercultural and interdisciplinary team in Zurich and manage the team's accounting, human resources, and reporting.

As a member of the FPF office team, you will contribute to FPF's success through performing the following tasks:

  • Managing human resources for the team, such as communication with the authorities, ensuring legal compliance, payment of monthly salaries, etc.;
  • Managing the FPF's financial accounting and financial reporting;
  • Managing the annual audit process in collaboration with the external auditor;
  • Reviewing, finalizing and managing the signing of contracts with funders and others, including administration of Horizon 2020 and Horizon Europe grants, and reporting;
  • Paying invoices;
  • Collaborating with other team members to prepare FPF events like the annual workshop and supporting team members with project management tasks;
  • Supporting team members with fundraising activities and administrative tasks related to fundraising and networking requirements;
  • Maintaining the office infrastructure and coordinating with our external IT provider;
  • Supervising the office cleaner and carrying out daily tasks related to office maintenance;
  • Supporting team members in other ways, as needed.

About you. We are looking for a creative, digitally savvy, dynamic, and science-minded team player with a strong service mentality and an affinity for critical thinking. Proactive, independent task management is a must and comes naturally to you. An interest in science, chemical exposures, environmental protection, human health, and prevention of chronic diseases is essential. A keen motivation to lean in and contribute to the common good of society as well as to the conservation of planetary health, are prerequisites. The ability to communicate clearly and effectively with cross-functional colleagues within and outside of FPF is necessary. You have a post-graduate degree in a field of science or business administration with prior work experience relevant for this position. Permission to work in Switzerland (e.g. current Swiss work permit (Permit B/C/Ci/G) or have EU, UK, or Swiss citizenship) is a must.

  • Has previous work experience in managing a small team's office
  • Is a native English speaker or has excellent command of the English language (both written and spoken and speaks German; additional languages (French, Italian, Spanish or others) are a plus)
  • Has a high energy level, is adaptable, and able to prioritize and manage time under pressure
  • Is s a strong team player—helps others out when needed and accepts getting help
  • Is reliable, trustworthy and has an accurate working style with attention to detail
  • Is empathic and has excellent interpersonal and crosscultural skills
  • Has personal values that agree with FPF's mission to protect public health and work for the benefit of society at large

What we offer.

  • A modern office space with outdoor terraces well connected to public transport in Zurich
  • 5 weeks paid vacation per year plus public holidays
  • A competitive salary
  • Retirement contributions and social insurance in line with Swiss law
  • Being a part of a supportive and actively engaged team
  • A job with purpose: Our work has a global impact and contributes to protecting public health while working with highly respected, multistakeholder expert project partners from around the world.

Interested?
Please note that that position requires daily presence in the Zurich office.

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Allfunds Bank S.A., Zurich Branch Vollzeit

    Position: Office Manager at Allfunds in ZurichAllfunds is looking for an enthusiastic Office Manager to join their team. If you thrive in a busy environment and are great at juggling tasks, this might be the perfect role for you.About the Role: Act as the main contact for office administration. Manage reception tasks and handle administrative...

  • Translation Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Communications Office UZH Vollzeit

    Communications Office UZH_Translation Manager60-80 % :The University of Zurich (UZH) is an internationally renowned higher education institution and one of Europe's leading research universities. The Communications Office of the university is seeking a translation manager to support its English-language communication channels and manage and coordinate...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Tiger Recruitment Ltd Vollzeit

    Office Manager - EN / DE %OverviewWe are looking for an Office Manager to oversee the day to day running of the Zurich office of an international provider to the Technology industry.The role will be based in Zurich and has a workload of 60-80%Main responsibilities Supporting the Management team with all Administrative tasks within the office. Assisting with...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Allfunds Bank S.A., Zurich Branch Vollzeit

    Allfunds is seeking a dedicated and experienced Office Manager to join our team in Zurich. This role requires a highly organized and flexible individual who is both a people person and a multitasker.**Please note that this position does not offer the option for home office. We believe in the power of face-to-face collaboration and value the synergy it brings...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Tiger Recruitment Ltd Vollzeit

    Office ManagerOverviewWe are looking for a German and English speaking Office Manager/ Assistant to ensure the smooth and efficient running of a busy office based in Central ZurichResponsibilities: Assisting the busy office to run smoothly by helping to schedule appointments, meet & greet customers and ensure the working environment is maintained Supporting...

  • Front Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz ibis Zürich Messe Airport Vollzeit

    Empfang / RezeptionUnser Hotel ibis Zürich Messe Airport mit seinen günstigen Angeboten liegt im Geschäftsviertel von Zürich Oerlikon 10 Gehminuten vom Hallenstadion und vom Messegelände Zürich entfernt.Den Flughafen Zürich erreichen Sie bequem mit unserem Shuttlebus und wieder zurück. Das komplett renovierte 3 Sterne Hotel bietet 252 komfortable...

  • Office Manager/in

    vor 2 Wochen

    Zürich, Zürich, Schweiz Volkswirtschaftsdirektion Vollzeit

    Generalsekretariat**Office Manager/in %**:Für unsere Abteilung Digitale Transformation und Organisation (DTO) suchen wir per sofort oder nach Vereinbarung eine/n Office Manager/in als tatkräftige Unterstützung**Deine Aufgaben**:- Betreuung und Koordination der Eingangsfenster sämtlicher DTO Services- Triage von Aufträgen zuhanden der Service Owner-...

  • Office Manager

    vor 4 Wochen

    Zürich, Zürich, Schweiz Hexagon Geosystems Services AG Vollzeit

    Committed and with passion for precision we create digital reality solutions combining sensor, software, and autonomous technologies to empower a sustainable future.As an Office Manager, at "Hexagon" you will be a strong and reliable support to company operations, maintaining procedures and communications. Not only will your effects allow us to achieve...

  • Office Manager

    vor 2 Monaten

    Zürich, Zürich, Schweiz Hexagon Geosystems Services AG Vollzeit

    Committed and with passion for precision we create digital reality solutions combining sensor, software, and autonomous technologies to empower a sustainable future.As an Office Manager, at "Hexagon" you will be a strong and reliable support to company operations, maintaining procedures and communications. Not only will your effects allow us to achieve...

  • Office Manager/in

    vor 2 Wochen

    Zürich, Zürich, Schweiz AsstrA Vollzeit

    Office Manager (M/W)**Office Manager (M/W)**Bei AsstrA sind wir weit mehr als nur ein Unternehmen - wir sind eine ambitionierte Gemeinschaft, die in stolzen 24 Ländern präsent ist. Mit einen beeindruckenden Gemeinschaft von über 1400 Mitarbeitern, die über die EU, Asien, die GUS-Staaten und die Amerikas verteilt sind, bringen wir mehr als 28 Jahre...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz headcount AG Vollzeit

    Office Manager & Administrative AssistantLocation: ZurichStart: As soon as possibleDuration: 3-6 months (possibility of becoming a permanent position)Workload: Full-timeOur client, a cutting-edge Biotech startup based in Zurich, is looking for a skilled Office Manager & Administrative Assistant to assist the management team. This crucial role involves...

  • Front Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz PermServ AG Vollzeit

    Zurück zur ÜbersichtPermServ AG verbindet Menschen und Unternehmen. Die Erfahrung und Kompetenz unserer Consultants garantieren Ihnen eine exzellente, schnelle und individuelle Dienstleistung. Wir begleiten und betreuen Sie auf dem Weg zu Ihrem beruflichen Ziel.Für ein 4* Hotel mit ca. 20 Zimmern im Kanton Zürich und unterschiedlichen Restaurantkonzepten...

  • Office Manager/in

    vor 2 Wochen

    Zürich, Zürich, Schweiz Kantonale Verwaltung Zürich Vollzeit

    Generalsekretariat Office Manager/in % Der Volkswirtschaftsdirektion des Kantons Zürich ) unterstehen das Amt für Wirtschaft, das Amt für Arbeit, das Amt für Mobilität sowie administrativ der Zürcher Verkehrsverbund (ZVV). Das Generalsekretariat ist die Stabsstelle der Direktions-vorsteherin und das Dienstleistungszentrum der Direktion.Für unsere...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Open Systems AG Vollzeit

    **Office Manager (w/m/d)**Global operierende Unternehmen, Institutionen und NGOs vertrauen auf die Mission Control Services der Open Systems AG und sichern so in aktuell über 180 Ländern rund um die Uhr die Verfügbarkeit sowie den reibungslosen Betrieb ihrer IT- und Kommunikations-Infrastruktur.**Office Manager (w/m/d)****Was Sie machen?**Alle...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Aviando Vollzeit

    **Aufgaben**- Organisatorische Aufgaben des Office Managements- Administrative Unterstützung des CEOs und bei Sitzungen- Verwaltung und Mutationen der Kundendossiers im System- Kommunikation mit Banken, Treuhand (Backoffice) und Behörden- Prüfen der Einhaltung der FINMA-Regulationen- Prüfen und kontieren der monatlichen Abschlüsse der Dossiers-...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Climeworks Vollzeit

    Als Teil des Office Management Teams bist du das Gesicht von Climeworks: Du empfängst und betreust unsere externen Gäste, bedienst die Telefonzentrale, bearbeitest die Post und allgemeine Anfragen an das Climeworks E-Mail-Postfach.- Du repräsentierst Climeworks authentisch und freundlich als erste Ansprechperson für externe Kontakte und unsere internen...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Spiden AG Vollzeit

    Your mission:The Office Manager at Spiden takes care of creating a warm and welcoming atmosphere for all Spiden'eers, ensures organizational effectiveness across office management and administration, and drives or supports a variety of projects.We look for an energetic professional who doesn't mind wearing multiple hats, has empathy and is sensitive to what...

  • Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz Sygnum Vollzeit

    About UsSygnum is the world's first bank for digital assets, founded in Switzerland and Singapore, and operating globally. We make digital assets bankable, secure, and convenient, empowering our clients to invest in the digital asset economy with complete trust. Sygnum's diverse and talented team of banking, investment and DLT (Distributed Ledger Technology)...

  • Communications- Und Office Manager

    vor 2 Wochen

    Zürich, Zürich, Schweiz ESSENCE RELATIONS AG Vollzeit

    **Wir suchen per sofort "Communications- und Office Manager %)"**Als Communications- und Office Manager spielen Sie eine Schlüsselrolle bei der Umsetzung strategischer und kreativer Projekte. Sie entlasten den CEO und das Team von Strategieexperten gezielt. Sie managen die Kommunikation von uns und unseren Kunden und vermitteln dadurch Markenbotschaften...

  • Assistant Manager Itcs

    vor 2 Wochen

    Zürich, Zürich, Schweiz Regional Office - EAME Vollzeit

    SummaryWe open doors.At Hyatt, there's a home for every stage of your career.We nurture curiosity, helping you to learn new skills that support your personal and professional development. Chart your own journey by venturing into new roles, different brands and international opportunities. Here, doors are meant to be opened and horizons expanded.For the Hyatt...