Office Manager

vor 1 Woche

Zürich, Zürich, Schweiz Sygnum Vollzeit

About Us
Sygnum is the world's first bank for digital assets, founded in Switzerland and Singapore, and operating globally.

We make digital assets bankable, secure, and convenient, empowering our clients to invest in the digital asset economy with complete trust.

Sygnum's diverse and talented team of banking, investment and DLT (Distributed Ledger Technology) experts is pioneering access to future finance and shaping the development of a trusted digital asset ecosystem.


About the role


We are looking for a passionate Office Manager/ Assistant to the Group CEO to manage our Zurich office with 200+ Sygnumers, run the reception and support our CEO.


More precisely, the role encompasses the following areas:

  • Office management: You will be responsible for our office operations including office procurement, vendor management, facilities management, and event support
  • Reception management: You will be running the reception as a first point of contact for clients and Sygnumers, including welcoming visitors, picking up and distributing mail, as well as answering external phone calls. In addition, you will be coordinating the "front desk rotation" program with interns across Sygnum who are supporting at the reception
  • Assistant to the Group

CEO:

You will be assisting our Group CEO with calendar management and administrative tasks, including travel arrangements, expense management, etc.


With this role, we hope to complement our CEO Office team with a smart mind that tackles challenges with both hands and a friendly attitude.

Since the CEO Office covers a wide range of strategic and operational tasks, we are looking for someone with a can-do attitude and both practical and versatile skills.

In this position, you report directly to the Chief of Staff, who reports to the Group CEO.

What we offer

  • An exciting opportunity: Join our dynamic team and become a crucial part of our organization's growth and success as a point of reference for Sygnumers and clients alike.
  • A collaborative environment with a great culture: Work in a supportive and diverse environment where your ideas and contributions are valued.
  • Full support and mentoring from the CEO Office: Collaborate with a dynamic team to ensure smooth operations across the entire company. In addition, you will have the opportunity to take responsibility and drive specific strategic initiatives and projects.
  • A meaningful work: Be part of a company that is making a positive impact in our industry and directly impact every Sygnumer and client as part of your everyday job.
  • A modern office space: Help shape the office where future finance is built.
  • Financial independence: Manage your own budget and take decisions that will benefit the whole office.

What you offer

  • Proven office management experience: You have a track record of successfully managing office operations, including reception, event support, procurement / vendor management and facilities management.
  • Aptitude for running the reception: You will be the face of Sygnum and primary contact point for clients, visitors and Sygnumers. Therefore, ensuring the highest professional standards and displaying a client service mindset are key.
  • Executive support expertise: You have experience in providing administrative support to senior executives, including managing calendars, travel arrangements, and handling confidential information.
  • In addition, you are a person with a positive attitude, able to multitask, prioritize effectively, and possess strong written as well as verbal communication skills in German and English.

What else?

  • This is a fulltime position (100%).
  • This is not a remote position, working from the office will be required.

Our Benefits

  • The chance to be part of a movement shaping the future of our world's financial system.
  • An amazing, highly skilled, international, and motivated team of professionals.
  • Flexible working time models and free coffee, tea on office premise.
  • Experienced leadership teams who are masters of scale and will facilitate smart growth.
  • Regular gatherings with the teams and plenty of jokes and laughs.
If you're passionate for the industry of blockchain with a massive worldwide impact, then please send us your CV, including diplomas and reference letters

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