Human Resources Assistant

vor 2 Wochen

Genf, Genf, Schweiz UNITAR Vollzeit
Duration of the contract

  • 1 year (renewable)
  • 12 March 202 Organizational Unit
  • Human Resources Unit (HRU)
  • Number of job positions
  • 1
  • Remuneration:
  • Accountabilities:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:


  • Assist in the preparation of HR related surveys, statistics, and reports by:
  • Preparing HR related reports under minimum supervision.
  • Conducting research on various HR related matters within and outside the UN system, and updating rules, procedure tables and databases.
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Assist in the recruitment and contract management by:

  • Initiating and following up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Preparing and presenting relevant documentation required for recruitment to the Appointment and Promotion Board and answering queries.
  • Assisting with onboarding and separation processes and entitlements.
  • Preparing personnel actions in Quantum.
  • Managing UNITAR eRecruitment tool, and contributing to the development of other HR management tools.
  • Reviewing contract requests and preparing contracts for Staff, Fellows, Consultants, Individual Contractors, Trainees, and Collaborators in accordance with UN rules and regulations using Quantum, as appropriate.
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Assist in the HR administration by:

  • Reviewing and processing requests for staff entitlements and claims.
  • Reviewing and processing data pertaining to conditions of service in Quantum.
  • Maintaining staff official status file, and other HR related files.
  • Preparing professional staff and general service staff's monthly payroll data for validation.
  • Providing guidance/training for new Staff and Fellow on the use of eService in Quantum.
  • Reviewing requests for badges, cartes de légitimation, UN Laissezpasser and UN certificate in accordance with UN rules and regulations.
  • Preparing attestations/certificates for Staff, Fellow, and Collaborators.
  • Performing a variety of office administrative duties, including managing office supplies and equipment, drafting and processing a variety of correspondence and other communications, etc.
  • Performing other duties as required.
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Assist in the Staff development and career support training by:

  • Assisting in the organization and conduct of training courses and workshops.
  • Providing logistics and administrative support to trainers.
  • Drafting TORs for consultants.
  • Preparing training certificates.
  • Monitoring LinkedIn license distribution.
  • Work implies frequent interaction with the following:
  • Staff at large, Managers, Directors
  • Applicants/General Public
  • Human Resources Officers/Administrative Officers/Training Officers/Executive Officers in the UN Secretariat
  • Counterparts in other UN agencies
  • Missions
  • Results Expected:
  • Provision of reliable research, administrative and general office support services.
  • Processing work and requisite followup with mínimal supervision, seeking advice from and/or reporting to supervisor as needed.
  • Accurate preparation of reports.
  • Effective delivery of a wide range of administrative and office support functions under moderate supervision.
  • Establishment of effective working relationships with internal and external contacts at all levels.
  • Competencies:
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Respect for Diversity:Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making; examines own biases and behaviors to avoid stereotypical responses; does not discriminate against any individual or group.
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Planning & Organizing:Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently; handles a large volume of work in an efficient and timely manner.
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Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibilities for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
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Client Orientation:Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive relations with clients by gaining their t

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