Documents Management Assistant temporary

Vor 7 Tagen

Schweiz United Nations Vollzeit

This post is located in the Documents Control Unit, Documents Management Section (DMS), Central Planning and Coordination Service (CPCS), Division of Conference Management (DCM), Department for General Assembly and Conference Management, Geneva.

The incumbent reports to the Chief, Documents Control Unit.

Responsibilities:

Under the supervision of the Chief, Documents Control Unit, and within the framework United Nations documentation (parliamentary, publications and others) accepted for processing by DMS Geneva for translation, pre-editing, post-editing, text processing and any other related tasks, the incumbent will be responsible for the following duties:

  • Receives, verifies and processes submissions of documentation.
  • Undertakes consultation with submitting offices and Documents Planning for scheduling purposes.
  • Enters information in gDoc the credit for all translation work processes including editing, translation, textprocessing, and proofreading for all submissions accepted for processing including through workshares with other duty stations.
  • Provides backstopping to other documents assistants when required.
  • Responds to queries.
  • Carries out other tasks requested by the Chief; performs general office management functions as required.
Competencies

PROFESSIONALISM:

CLIENT ORIENTATION:


Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.


COMMUNICATION:


Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education
High school diploma or equivalent.

Work Experience
At least three (3) years of experience in conference services, documentation processing and management or related area is required.


Out of these three years, one year of experience within the United Nations Common System or similar international organizations is desirable.

Experience in documentation systems, such as gDoc platform is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English or French and knowledge of the other is required. Knowledge of another UN official language is desirable.

Assessment

Special Notice

  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
  • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a costeffective and operationally sound solution to meet the needs of the service.
United Nations Considerations


Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.

For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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