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Shipping Coordinator
vor 2 Wochen
The Shipping coordinator embodies key responsibilities.
It takes care of Luxury & Fine Art shipments organized for Geneva sales, importations, exportations and administrative work of the department.
Full time position from April 1st, 2024.Specific duties & responsibilities will include but are not limited to- Source and provide shipping quotes, create import/export invoices, meet deadlines and send shipment's pre-alerts- Coordinating transports with suppliers: pre-sale, post-sale and returning items- Work collaboratively with internal stakeholders- Monitor shipment progress and update relevant parties- Maintain accurate records of shipments, including tracking information, delivery confirmations, as well as keeping track of weight, dimensions, and shipping data- Packing of jewels and watches to be shipped from Geneva office- Receive and give parcels in person to suppliers- Provide exceptional customer service by addressing inquiries and concerns related to shipping and delivery- Following sustainable practices and initiatives to minimize environmental impact- Administration support: CITES, receipt of deliveries, invoices, TIB files, filling sustainability and importations files- Filling and preparation of paperwork- Support co-ordination and facilitation of team meetings- Other duties as assigned by Line Manager- Experience in the luxury or art industry is recommended- Demonstrate excellent proactivity, communication & organisation skills- Be able to organise yourself, prioritise your own workload/activity and work to meet deadlines- Proven time/task management and problem solving abilities- A passion and determination to deliver a high standard of client service- Positive, dynamic attitude and team player- Ability to build strong relationships internally and externally- Share personal learning and case studies with others, presenting recommendations, and improvement to support good practice- A good problem solver with the ability to seek continuous improvement- Logical thinker & attention to detail- Proficient in using MS Excel, Outlook, Word, Adobe and PowerPoint- Fluent in French & English
The Benefits- Discretionary Bonus Target: (dependent on the business and employee performance payable in March each year)- Christie's office closure (guaranteed between 25th Dec - 2nd Jan)- 25 days annual leave + 1 day Birthday leave + 1 day volunteering leave- Additional 1 week's annual leave in the anniversary year (5, 10, 15 etc years' service)- Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)- Life Assurance- AXA Private Health Insurance - no employee contribution needed, subsidised for other family members (taxable benefit)- Unum Dental Care - (may be added at personal cost)- Guaranteed income insurance in the event of sickness, personal injury and occupational injury- Employee Assistance Programme - access to personal advice and support services including counselling- Eyecare vouchers (once a year)- Cycle to Work- Christie's Extras - discounts on over 800 retailers, holiday packages, dinners and weekly shops
Closing date: 24th March 2024
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