![International Telecommunication Union (ITU)](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
vor 2 Wochen
INTERNATIONAL TELECOMMUNICATION UNION
- ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radiofrequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems._
Administrative Assistant
Vacancy notice no: 1549
Sector:
SG
Department:
ISD
Country of contract:
Switzerland
Duty station:
Geneva
Position number:
Grade:
G5
Type of contract:
Short-term
Duration of contract: 8 months
Recruitment open to:
External
Application deadline (Midnight Geneva Time): 24 June 2024
ORGANIZATIONAL UNIT
The General Secretariat directs all the administrative and financial aspects of the Union's activities, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of information on telecommunication matters for operational and other purposes, the provision of legal advice to the Bureaux of the Union and the departments of the General Secretariat, logistic support to the Union's activities including conferences, the coordination of the work of the Union with other international organizations, the dissemination of information to the Member States and Sector Members, press, corporate and individual users of telecommunications and the general public.
Within the General Secretariat, the Information Services Department (IS) is the focal point for the ITU information technology services, managing ERP, CRM, documents, information systems and infrastructure, service-desk, library, archives and information management services, safety and security (both physical and logical), to support staff both at Headquarters and in the Field, as well as delegates attending conferences, meetings and events world-wide.
It also promotes ICT collaboration, partnerships and information-sharing and represents ITU in inter-organization meetings and committees related to information technology and security management.
DUTIES AND RESPONSIBILITIES:
The role of this short-term contract is to provide administrative assistance to the IS Department Division Heads / Unit Project Managers and to the Chief of the Department on a regular basis (30% of the main activities).
- Schedule appointments and receive visitors.
- Draft general and administrative correspondence, technical or sensitive correspondence; propose editorial changes on correspondence, documents or reports; prepare correspondence or documents for signature; provide informal translation of correspondence.
- Assist in the organization of meetings (i.e., IS Management Team meetings, IS Department staff meetings, ICTC meetings), including reservation of the meeting rooms, finalization of the draft agenda, invitations, consolidating presentations from divisional inputs, providing updated status of HRrelated matters, distribution of meeting documentation, recording meetings, and preparation of draft minutes of meetings, follow up on required actions in accordance with decisions taken in the meetings; maintain the Teams sites uptodate by posting the final approved documents as well as reference and background information documents.
- Provide administrative support to IS staff in the organization of missions in collaboration with the ITU Travel Section; verify the estimated mission costs against funds availability with the IS Financial Controller; process travel authorizations in SAP-Travel; liaise with ITU Travel Section regarding flight arrangements and with the training/conference organizers for training/event registrations; ensure followup until departure on mission and process travel claims.
- Provide administrative assistance on human resources matters and ensure followup with the Human Resources Management Department (HRMD); initiate estaff requests.
- Post communication on the ITU intranet portal for ITU staff information.
- Ensure that divisional needs for office supplies are satisfied, process SRM requests when necessary, and followup until goods receipt.
- Carry out any other duties assigned by the Chief of the Department and the Division Heads / Unit Project Managers.
CORE COMPETENCIES:
FUNCTIONAL COMPETENCIES:
- Analysis, Judgement and Decision Making
- Client and Service Orientation
- Planning and Organising
TECHNICAL COMPETENCIES: - Excellent proof-reading in English.
- Ability to manage multiple priorities under pressure and to meet shortterm deadlines.
- Proficiency knowledge of Microsoft Office tools (i.e., Word, Excel, PowerPoint, Outlook, Teams).
- Effective communication skills.
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz michaelwoodconsulting VollzeitWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.Job Types: 100%, PermanentSupplemental pay types:...
-
Administrative Assistant
vor 4 Wochen
Genf, Genf, Schweiz Richemont VollzeitAdministrative Assistant – Job descriptionShort term contract M 2024 – 30 August 2024 Percentage: 50%Reports to: Head of Education Location: Geneva Position summaryWe are looking for an Administrative Assistant to assist our Education and Institutional Partnership team on administrative, operational and research tasks.The Administrative Assistant will be...
-
Administrative Assistant
vor 2 Monaten
Genf, Genf, Schweiz Richemont VollzeitAdministrative Assistant – Job descriptionShort term contract M 2024 – 30 August 2024 Percentage: 50%Reports to: Head of Education Location: Geneva Position summaryWe are looking for an Administrative Assistant to assist our Education and Institutional Partnership team on administrative, operational and research tasks.The Administrative Assistant will be...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz Michelangelo Foundation VollzeitReference Code: 100530Administrative Assistant: Michelangelo Foundation Genève, GE, CH Fixed TermThe Michelangelo Foundation for Creativity and Craftsmanship is a nonprofit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks to...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz Data Conversion Service SA VollzeitBecome the Administrative assistant of our client and provide a smooth service in this international environment.As a Administrative Assistant, you will be the main person of contact for the daily management with special emphasis on information, communication, and organizational services.You will: Act as a first line support concerning all kind of queries...
-
Assistante Administrative
vor 2 Wochen
Genf, Genf, Schweiz MY LOFT SPORT CLUB SARL VollzeitAssistant(e) Administratif(ve) à 50-70% pour Groupe MultisectorielDescription de l'entreprise:Notre groupe regroupe plusieurs sociétés opérant dans des secteurs variés, tels que l'événementiel, le sport, les soins esthétiques, la restauration et le second oeuvre. Nous sommes à la recherche d'un(e) assistant(e) administratif(ve) polyvalent(e) pour...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitCompany DescriptionJob Description Introduction**Join a secretariat in the Experimental Physics Department, in the AGS group and provide a seamless service to the many scientists coming from all over the world. CERN, take partThe Experimental Physics Department's secretariat support Section is responsible for providing administrative secretarial support to...
-
Administrative Assistant
vor 4 Wochen
Genf, Genf, Schweiz European Council for Nuclear Research (CERN) VollzeitJOB DESCRIPTIONCompany DescriptionAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter – fundamental particles that are made to collide together at close to the...
-
Administrative Assistant
vor 1 Monat
Genf, Genf, Schweiz European Council for Nuclear Research (CERN) VollzeitJOB DESCRIPTIONCompany DescriptionAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter – fundamental particles that are made to collide together at close to the...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz International Telecommunication Union (ITU) VollzeitINTERNATIONAL TELECOMMUNICATION UNION ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radiofrequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes...
-
Team Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz UNICC VollzeitThis is a readvertisement. If you already applied for a position with the same reference, please do not to reapply. UNICC has registered your application and it will be considered for the vacancy. The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz Center for International Environmental Law VollzeitPOSITION TITLE:Administrative AssistantPROGRAM:Fossil EconomySUPERVISOR:Program DirectorLOCATION:Geneva, SwitzerlandSALARY: CHF 59, ,541DEADLINE Rolling, with first review March 4, 2024SUMMARY DESCRIPTION:Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the environment, promote human rights, and ensure a...
-
Assistante Administrative
vor 2 Wochen
Genf, Genf, Schweiz Start emploi VollzeitPour l'un de nos clients, une société spécialisée dans le courtage en assurances, nous recherchons une:**Assistante Administrative**« Poste fixe »**Vos missions**:- Constitution et suivi des dossiers- Création de documents commerciaux, supports de présentation- Réalisations d'études commerciales- Organisation des déplacements et réunions- Gestion...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz International Organization for Migration VollzeitPosition Title: Administrative Assistant (Staff Protocol)Duty Station :Geneva, SwitzerlandClassification: General Service Staff, Grade G5Type of Appointment: Fixed term, one year with possibility of extensionEstimated Start Date: As soon as possibleClosing Date: 20 June 2024Established in 1951, IOM is the leading inter-governmental organization in the field...
-
Mail/Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz Page Group Switzerland VollzeitWe are seeking a Mail/Administrative Assistant for an international company, available as soon as possible for a 3-month contract. The role involves handling mail duties and providing administrative support.Mail/Administrative AssistantOur client is an international company.MissionsGreet and assist clients at the reception desk.Manage, coordinate, and report...
-
Administrative assistant
vor 2 Wochen
Genf, Genf, Schweiz Michael Page VollzeitSupport and maintain theCSV team throughout the documentlifecycle by:Organizing storage and identification of CSV documents in cabinets.Scanning CSV documentsManaging CSV document access: consultation and archiving per site archiving rules.Offer administrative support for Managing Access Rights of Computerized SystemsProvide administrative support for IT...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
-
Assistante Administrative
vor 2 Wochen
Genf, Genf, Schweiz LIP Suisse Genève VollzeitNotre agence LIP SUISSE SA recherche pour son client une assistante administrative:Description du poste:- Réception téléphonique- Etablissement de bons de travaux- Facturation- Gestion de planningVotre profil:- Vous avez minimum 2 ans d'expérience dans un poste similaire- Parfaite maîtrise de la langue française- Bonne maîtrise des outils...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz Louis Vuitton VollzeitPOSTEAs an Administrative Assistant for our Head Office, you will be having the following missions:Managing the timetable, travels and expenses of the General Manager & CFO Supporting the members of the Management Team on divers topics ( travel, time table, visits.,..) Prepare the presentations and organize the seminars for the Region Participate to the...
-
Administrative Assistant
vor 2 Wochen
Genf, Genf, Schweiz International Telecommunication Union (ITU) VollzeitINTERNATIONAL TELECOMMUNICATION UNION ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radiofrequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes...