Workspace Planning Assistant
Gefunden in: beBee S CH - vor 4 Wochen
tendersglobal.net
Grade: G6
Vacancy no.: GENEVA/GS/2023/12
Publication date: 30 October 2023
Application deadline (midnight Geneva time): 30 November 2023
Job ID: 11368
Department: INTSERV
Organization Unit: FACILITIES
Location: Geneva
Contract type: Fixed Term
The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who currently reside in neighbouring France.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- Other staff members with at least five years of continuous service with the Office are also eligible. They are encouraged to apply and will be given special consideration at the screening and evaluation stage.
- External candidates *
The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Applicants may be tested to assess skills in Microsoft Word, Excel and/or PowerPoint, or other skills. In addition to any interview or testing that may be requested of candidates, successful completion of the Assessment Centre is required for external candidates.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 75384 CHF yearly.
IntroductionThe position is located in the Facilities Management Unit (FACILITIES) within the Internal Services and Administration Department (INTSERV). INTSERV is responsible for the general management of facilities, property and inventory; safety and security; printing, publishing and distribution; diplomatic privileges; travel and transport; use of public spaces; and general internal services. FACILITIES is responsible for overseeing the construction, acquisition, deployment and maintenance of all ILO buildings and offices, and provides and manages effectively all the required goods and services internally in this regard.
The incumbent will assist the Senior Property Officer with the organization, assignment and layout of headquarters workspaces, in accordance with the established workspace allocation policies and guidelines. The incumbent will be responsible for allocating space from the services level to the zoning of individual workstations, and for administering the ILO workspace management system.
The incumbent will report to the Senior Property Officer.
1. Administer the ILO workspace management system and ensure that the information contained in the database is accurate and up to date.
2. Produce and analyse occupancy and vacancy rates of workspaces at headquarters. Propose solutions to optimize workspace, in the form of plans, sketches or any other visualization tool.
3. Help management identify workspace-related problems, trends or future needs. Prepare models to facilitate the creation of collaborative workspaces.
4. Manage workspace allocation requests. Plan the layout of workstations, including furniture, equipment and any related services.
5. Make the necessary logistical arrangements to ensure that removals and maintenance are carried out smoothly. Assign and follow up on maintenance tasks, as required.
6. Contribute to the preparation of workspace organization and layout guidelines and procedures.
7. In cooperation with the workplace management system administrator and other relevant colleagues, update the architectural building and floor plans, and provide any other input necessary to ensure proper space management and signage.
8. Manage business relationships with furniture suppliers and architectural consultants.
9. In collaboration with the Document and Publications Production, Printing and Distribution Branch (PRODOC) and the Publications Branch of the Department of Communication and Public Information (DCOMM), contribute to the design and coordinate the positioning of building signage.
10. During the International Labour Conference, arrange and coordinate amenities at the ILO and the Palais des Nations, and removals between the ILO and the United Nations.
11. Ensure coordination with the relevant departments regarding any new lease proposal affecting all ILO premises worldwide.
12. Perform any other related duties and participate in any special projects that may be assigned.
Secondary school education. Vocational training in facilities management, architecture, property and property management, general services or a related field.
ExperienceSix years of demonstrated experience in the field of building or premises management.
LanguagesExcellent command of French. Working knowledge of another official ILO language (English or Spanish).
CompetenciesIn addition to the ILO core competencies, this position requires:
Technical competencies
Advanced knowledge of building plan management software, such as AutoCAD. Knowledge of space and building plan management. Good drafting and communication skills. Basic knowledge of information technology and interest in specializing in information management software and operational and administrative processes. Ability to use Word, spreadsheets, Microsoft Teams, databases and other software and support systems in workspace management. Ability to organize and set up logistics for major conferences. Ability to coordinate external logistics teams. Excellent organizational skills. Good analytical skills with high attention to detail and accuracy. Ability to support multiple projects and to deal with changing priorities in an environment with strict deadlines. Shows initiative. Ability to carry out assignments in accordance with instructions and guidelines. Strong diplomatic skills and effective client-oriented behaviour. Ability to work cooperatively with and to communicate technically complex information in a clear manner to different stakeholders. Ability to answer queries from users, resolve technical issues and liaise with suppliers. Ability to provide user support and to produce reports and documentation.
Behavioural competencies
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 1 to 3 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.
-
Workspace Planning Assistant
Gefunden in: beBee S CH - vor 4 Wochen
Geneva, Schweiz International Labour Organization (ILO) Vollzeittendersglobal.net JOB DESCRIPTION Grade: G6 Vacancy no.: GENEVA/GS/2023/12 Publication date: 30 October 2023 Application deadline (midnight Geneva time): 30 November 2023 Job ID: 11368 Department: INTSERV Organization Unit: FACILITIES Location: Geneva Contract type: Fixed Term The recruitment process for General Service positions is subject to local...
-
Workspace Planning Assistant
Gefunden in: beBee S CH - vor 4 Wochen
Geneva, Schweiz International Labour Organization (ILO) Vollzeittendersglobal.net JOB DESCRIPTION Grade: G6 Vacancy no.: GENEVA/GS/2023/12 Publication date: 30 October 2023 Application deadline (midnight Geneva time): 30 November 2023 Job ID: 11368 Department: INTSERV Organization Unit: FACILITIES Location: Geneva Contract type: Fixed Term The recruitment process for General Service positions is subject to local...
-
Assistant Marketing
Gefunden in: Talent CH C2 - vor 1 Woche
Geneva, Schweiz Ipac Bachelor Factory VollzeitAssistant Marketing (H/F) Référence : Assistant MKG Etablissement : Grand Genève Domaine : Bachelor Commerce, Marketing & Négociation Type de poste : Assistant Marketing Type de contrat : Secteur : Automobile Localisation : Genève 2020-07-27 L'école de commerce Ipac Bachelor...
-
Executive Assistant M/F
Gefunden in: Talent CH C2 - vor 1 Woche
Geneva, Schweiz STMicroelectronics VollzeitJob description *JOB PURPOSE: Assistant to 6 Vice Presidents in the Global S&M organization. Responsibilities include: • Travel arrangements and expense reports • Key contact for purchase processes • National and international meetings and events management • Calendar management especially with vendors/consultants and external parties in...
-
Assistant administrative bâtiment 80%
Gefunden in: Talent CH A C2 - vor 1 Woche
Geneva, Schweiz PGN Group VollzeitPour anticiper les besoins de nos clients, nous recherchons plusieurs profils d'assistante administrative au bénéfice d'une première expérience dans une entreprise du bâtiment. MERCI DE POSTULER UNIQUEMENT SI VOUS AVEZ UNE EXPERIENCE DANS LE BATIMENT. Le poste se trouve à Genève. Votre mission : accueil téléphonique et...
-
Assistant Marketing
Gefunden in: Talent CH C2 - vor 1 Woche
Geneva, Schweiz IPAC Bachelor Factory VollzeitL'école de commerce , recherche pour le compte d'une entreprise partenaire spécialisée sur le marché de l'automobile sur Genève, un assistant Promotion et Marketing en contrat d'apprentissage.Vous réaliserez un Bachelor Commerce Marketing et Négociation au sein du campus Grand Genève à ville-la-Grand Vous aurez pour mission : Collecte,...
-
Assistant(e) Technique H/F à 50%
Gefunden in: Talent CH C2 - vor 2 Wochen
Geneva, Schweiz FLEXSIS VollzeitINTRODUCTION: Flexsis, filiale d'Interiman Group (leader en Suisse romande dans le recrutement), est actif dans les domaines de la construction et de l'industrie.Pour un client Genevois dans le domaine de l'électricité, je recherche un (e) :Assistant(e) Technique à 50% (présence le matin)DESCRIPTION DE LA MISSION: Le succès d'une entreprise ne peux se...
-
Private Banker Assistant
vor 2 Wochen
Geneva, Schweiz Lombard Odier VollzeitA career at the Lombard Odier Group is something to be proud of. Our mission is to protect and grow our clients’ wealth - but not by any means necessary. Sustainability is at the heart of everything we do and we treat our clients’ wealth as if it were our own. We protect our clients’ assets for the long-term using expertise and innovation, all...
-
Assistant Administratif Junior FR-ANG
Gefunden in: Talent CH A C2 - Vor 3 Tagen
Geneva, Schweiz Multi Personnel VollzeitReconnue et incontournable depuis plus de 40 ans, Multi Personnel est une agence spécialisée dans la mise à disposition de personnel administratif et de cadres, temporaire et fixe, dans de nombreux secteurs économiques, tels que la banque, sociétés financières, multinationales, ONG, PME et institutions locales.Pour notre client, une multinationale de...
-
Executive Assistant to SVP HR
Gefunden in: Talent CH A C2 - vor 1 Woche
Geneva, Schweiz Michael Page VollzeitSupport the executive in effectively managing and overseeing email communication, both incoming and outgoing. Handle correspondence, routing it as necessary while maintaining utmost confidentiality.Maintain the executive's busy schedule by planning and organizing meetings, events, and travel arrangements. Prioritize and schedule meetings based on their...
-
CRM Assistant in Private Banking Switzerland
Gefunden in: Talent CH C2 - vor 1 Woche
Geneva, Schweiz J Safra Sarasin VollzeitLog inLog in Services Expertise Company Products Wealth Management Asset Management External Asset Managers Corporate Banking Trading Services Market Views Sustainable Investments Investment Advisory Solutions Discretionary Investment Management Swiss Pension Planning Investment Foundations Tailored Fund Solutions Real Estate About Us Our...
-
UNEP Finance Initiative
Gefunden in: beBee S CH - vor 4 Wochen
Geneva, Schweiz UNEP - United Nations Environment Programme Remote-Arbeit Freiberufler VollzeitResult of Service • Achieved streamlined process for financial and budget management of the donor funds that is up-to-dated with actual resources and expenses data, provides the best forecasted data, and accommodates a management reporting dashboard. • Built integrated monitoring and donor reporting system of the programme to ensure timely and accurate...
-
Assistant(e) administratif(ve) et technique
Gefunden in: Talent CH C2 - Vor 7 Tagen
Geneva, Schweiz Randstad VollzeitDescription du posteTu aspires à une carrière dynamique et couronnée desuccès? Tu veux prendre ta réussite professionnelle en main etrejoindre une équipe extraordinaire au coeur de Genève? Alors nous devrions nousrencontrer. Nous recherchons pour l'un de nos clients un(e)Assistant(e) administratif(ve) et technique H/F pour un poste fixeà 100% ...
-
Junior Tax Advisory Assistant
Gefunden in: Talent CH A C2 - vor 1 Woche
Geneva, Schweiz Michael Page VollzeitTo assist the Head of Wealth Solutions with:1. Tax Planning and Strategy:Develop and implement effective tax planning strategies for private banking clients to optimise financial outcomes.Stay abreast of changes in tax laws and regulations to ensure compliance and provide proactive advice.2. Client Consultation:Provide personalised tax advice to...
-
Junior Office Assistant- French and English
Gefunden in: Talent CH A C2 - vor 1 Woche
Geneva, Schweiz Michael Page VollzeitReception Management: Serve as the first point of contact for our prestigious office, managing all aspects of reception with grace and professionalism.Facility Management: Oversee the maintenance and management of our office facilities, ensuring a luxurious and efficient workspace.Event Coordination: Plan and execute office events that reflect our brand's...
-
Assistant / réceptionniste gérance à 100%
Gefunden in: Talent CH A C2 - Vor 3 Tagen
Geneva, Schweiz REGIE VPI SA VollzeitDescription de l’entrepriseCréé par des professionnels de l’immobilier, le Groupe VPI est constitué de 7 entités réparties entre Genève et Vaud. La régie Genevoise est constituée d’une vingtaine de personnes, permettant un esprit d’équipe solidaire ainsi qu’une réactivité importante afin de satisfaire les besoins de nos clients et...
-
Programme Management Assistant
Gefunden in: beBee S CH - vor 4 Stunden
Geneva, Schweiz beBee S CH Vollzeittendersglobal.net JOB DESCRIPTION Job Opening Job Opening ID: 220538 Job Network : Questions économiques et sociales et développement Job Family : Programme Management Category and Level : General Service and Related Categories, G-5 Duty Station : GENEVA Department/Office : United Nations Conference on Trade and Development Date Posted : Nov 24,...
-
Administrative Assistant
Gefunden in: beBee S CH - vor 3 Wochen
Geneva, Schweiz International Labour Organization VollzeitGrade: G5 Vacancy no.: GENEVA/GS/2024/03 Publication date: 28 March 2024 Application deadline (midnight Geneva time): 30 avril 2024 Job ID: 11780 Department: INFOTEC Organization Unit: PGMS Location: Geneva Contract type: Fixed Term The recruitment process for General Service positions is subject to local...
-
Administrative Assistant
Gefunden in: Talent CH C2 - vor 1 Woche
Geneva, Schweiz International Labour Organization VollzeitGrade: G5 Vacancy no.: GENEVA/GS/2024/01 Publication date: 28 March 2024 Application deadline (midnight Geneva time): 30 April 2024 Job ID: 11778 Department: EMPLOYMENT Organization Unit: EMPINVEST Location: Geneva Contract type: Fixed Term The recruitment process for General Service positions is subject to local...
-
Assistant Chef de Projet
Gefunden in: Talent CH C2 - vor 1 Woche
Geneva, Schweiz MBway VollzeitMBway Grand Genève, école internationale de management du Bac +3 au Bac +5 recherche, pour un de ses grands groupes partenaires, un Assistant Chef de Projet (H/F) en stage. UNE FORMATION OU UN EMPLOI : POURQUOI PAS LES DEUX ? Vous souhaitez vous orienter vers une formation professionnalisante. Profitez des avantages d’un stage en Suisse pour vous...