Executive Assistant

Position summary

We are seeking a highly qualified and proactive Executive Assistant to work directly with our Managing Partner and leadership team. This role plays a pivotal part in ensuring the seamless day-to-day operations of our executives. As the first point of contact for clients, visitors, and employees, you will play a crucial role in creating a positive and professional atmosphere. The ideal candidate is organized, communicative, and capable of thriving in a fast-paced environment.

Responsibilities

• Provide comprehensive support to the managing partner and executive team in administrative and organizational matters
• Coordinate and manage schedules for executives, including travel arrangements and meetings
• Manage the office infrastructure and equipment
• Front desk presence: greet and welcome visitors with a warm and friendly attitude as well as manage incoming calls
• Facilitate effective communication with internal and external stakeholders
• Manage confidential information and sensitive business data
• Independently tackle tasks and identify opportunities for process optimization
• Manage the onboarding of new employees
• Collaborate closely with other business functions to ensure the efficiency and effectiveness of business processes

Requirements

• Completed (business) administration degree or equivalent qualification
• Several years of experience in executive assistance
• Excellent proficiency in MS Office, especially Word, Excel, and PowerPoint
• Outstanding communication skills in both German and English, written and verbal
• Strong organizational skills and the ability to handle multiple tasks simultaneously
• Discretion and responsibility in handling sensitive information

What we offer:

• The opportunity to work in an innovative and future-oriented company
• Collaborative and inclusive work culture
• Varied, challenging and exciting tasks in a dynamic and international environment
• Competitive compensation and attractive benefits
• Motivating working atmosphere with a modern workplace in the heart of Basel

If you are a proactive, organized, and communicative individual who wants to play a key role in our company, we look forward to meeting you. Please send your resume (incl. photo) and a cover letter detailing why you are the ideal addition to our team

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