Administrative assistant 40-50%
vor 2 Wochen
EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.Administrative assistant 40-50%MissionAs the administrative assistant of the HOBEL laboratory at EPFL Fribourg, you will be responsible for the administrative operations that ensure the efficient and professional functioning of the group. You will collaborate closely with the professor, researchers, students, and EPFL administrative services to support the smooth execution of projects and daily activities. In this role, you will play a central part in enabling the lab's research and operational missions. You will work closely with and report directly to the lab head.Main duties and responsibilitiesFinancial and Administrative ManagementBookkeeping, invoice creation and payment, and monthly credit card statement preparationFinancial management of budgetary funds, external funding, and projects, in close collaboration with relevant servicesUpdate and maintenance of associated financial platforms (, EPFL GrantsDB, mySNF, etc.)Preparation and verification of financial reports for laboratory projectsTime-keeping management (Chronos)Operations and InfrastructureManagement of IT equipment inventoryManagement of offices (workspace organization and access control)Purchase of new equipment and coordination of maintenance for scientific equipment abroad, including export/import logistics with the transport companyHuman Resources & OnboardingOrganization of arrivals for new employees and visiting researchers (contracts and hiring procedures, workspace setup, EPFL systems access, visa support, lodging, health insurance)Onboarding of interns and master's students (accreditation, office access, transportation arrangements, exam coordination)Follow-up of absences and coordination with administrative servicesGeneral liaison with EPFL units, funding agencies, and external partnersEvents, Communication & SupportOrganization of thesis defenses, group meetings, excursions, and lab-hosted activitiesMaintenance and updating of the HOBEL websiteCoordination of travel logistics and field trips for team membersOrganization of social and team-building eventsUpdating and maintenance of the professor's agendaProfileCommercial apprenticeship or equivalent administrative qualificationStrong numerical skills; comfortable with Excel and online financial systemsExperience in accounting or administrative management of a small-to-mid sized unit (10-20 people)Proactive, autonomous, and reliable in task follow-upStrong communication and problem-solving skillsService-oriented mindset with a high attention to detailFluency in English and French; German is an assetInterested in working in a research and scientific environmentEnjoys taking initiative, anticipating needs, and improving processes.We offerA stimulating position in an international environment where you can be part of a scientific group working on cutting edge researchFlexible working timeExcellent conditionsInformationsContract Start Date : 01/01/2026 Activity Rate Min : Activity Rate Max : Contract Type: CDIDuration: Reference: 1916 jidde81622aen jit1148aen jpiy25aen
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Administrative assistant 40-50%
vor 2 Wochen
Fribourg, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
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Administrative assistant 40-50%
vor 2 Wochen
Fribourg, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
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Administrative assistant 40-50%
vor 2 Wochen
Fribourg, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
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Administrative assistant 40-50%
vor 2 Wochen
Fribourg, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
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Administrative assistant 40-50%
vor 2 Wochen
Fribourg, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
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Administrative assistant 40-50%
vor 2 Wochen
Fribourg, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...
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Administrative assistant 40-50%
vor 2 Wochen
Fribourg, Schweiz EPFL VollzeitMission As the administrative assistant of the HOBEL laboratory at EPFL Fribourg, you will be responsible for the administrative operations that ensure the efficient and professional functioning of the group. You will collaborate closely with the professor, researchers, students, and EPFL administrative services to support the smooth execution of projects...
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Administrative Assistant 50%
vor 1 Woche
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Administrative Assistant
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Fribourg, Schweiz Careerplus AG VollzeitVous avez une expérience administrative et/ou technique dans un environnement bilingue FR/ALL et êtes disponible rapidement ? Saisissez cette opportunité dès maintenant ! Vous avez une expérience administrative et/ou technique dans un environnement bilingue FR/ALL et êtes disponible rapidement ? Saisissez cette opportunité dès maintenant ! Pour notre...
