Assistant Office Manager

Vor 4 Tagen

Lausanne, Waadt, Schweiz Neural Concept Vollzeit

We're looking for a motivated and proactive individual to join our Operations team and assist with the smooth daily running of our office. This junior, part-time (40–50%) temporary position is ideal for someone who enjoys supporting teams, creating a positive work environment, and taking part in a wide variety of operational and administrative tasks. The role is available ASAP.

What you will do:

Office Operations:

  • Ensure the office remains organized, well-stocked, and always welcoming
  • Coordinate with vendors and service providers for supplies, deliveries, and small maintenance needs, and help implement initiatives that improve the workplace experience
  • Serve as the on-site point of contact and back-up when the Office Manager is away

Team & Employee Support:

  • Assist with onboarding by preparing welcome kits and helping new hires settle in. Provide friendly, day-to-day support to employees and address office-related requests

Events & Coordination:

  • Support the smooth execution of internal meetings and company events (logistics, setup, catering, materials).

What you bring:

  • Some initial experience in administration, hospitality, or office operations is a plus but not necessary
  • Strong organizational skills, attention to detail, and the ability to multitask effectively
  • At ease with meetings- IT set-up
  • Flexible, adaptable, and proactive with a hands-on attitude
  • Reliable, service-oriented, and a true team player
  • Comfortable in a dynamic and fast-paced environment
  • Proficient in common office tools (e.g., MS Office Suite, Slack)
  • Fluent in English and French.

What you get:

  • Develop professionally alongside talented colleagues who share knowledge freely and support one another.

  • Balance life and work with a hybrid model and flexible hours—we care about results, not rigid schedules.

  • Thrive in a collaborative, multicultural environment where your work is visible and recognized.
We're proud to be an equal opportunity employer, and we're committed to building a diverse and inclusive environment where you can thrive.

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