Senior Congress and Events Project Manager

About AIPPI

The International Association for the Protection of Intellectual Property (AIPPI) is a leading global NGO dedicated to the development, improvement, and legal protection of intellectual property. Based in Zurich, Switzerland, AIPPI is a politically neutral, non-profit organization with about 9,000 members from over 118 countries, including legal professionals, academics, and officials.

About you

Job title:

Senior Congress and Events Project Manager

Vacancy Number:

2025/10

Location:

AIPPI General Secretariat, Zurich, Switzerland

Workload:

100%

Starting date:

1 December 2025 or upon mutual agreement

Reporting to

Secretary General, Executive Director 

Cooperating with:

Congress and Events internal and external stakeholders (e.g. CCC, DMC, PCOs, sponsors, exhibitors, suppliers, convention centres), AIPPI National Groups, AIPPI Committees, AIPPI Bureau, General Secretariat Team

Your Main responsibilities:

• Working with Secretary General, Congress and Event team members and Executive Director to develop AIPPI strategic goals for new Congress and Events formats and strengthen current AIPPI's Congress and Events portfolio
• Manage full lifecycle of congress and events
• Develop project plans, define scopes, assign internal and external tasks
• Budgeting and financial planning for Congress and events
• Manage relationships with venues, local, national and international partners
• Working together with Secretary General, Executive Director on KPIs, and Bureau reporting
• Ensures integration of new technologies and best practices for the planning and organisation of Congress and Events
• Represents AIPPI in international event industry and in contacts with local and international partners

Your Profile:

• Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field.
• Minimum 8 years
  of experience in event/project management, preferably in association or corporate settings.
• Certified Meeting Professional (CMP) or similar certifications are advantageous
• Strong experience with in-person and hybrid conferences around participants
• Proven track record of
  organising international congresses and events
  (in-person and hybrid) including venue selection, sponsorship/exhibitor coordination, and delegate services.
• Strong ability to manage
  multiple projects under tight deadlines
• Strong
  interpersonal and communication skills
  to engage with diverse stakeholders (leadership, members, sponsors, partners)
• Strong ability to work collaboratively in a team environment
• Empathic personality
  with commitment to diversity and inclusion
• Skilled in
  budget planning, contract negotiation, and vendor management
  .
• Highly organised with
  meticulous
  attention to detail, conceptional
  and problem-solving abilities.
• Culturally sensitive
  with experience working in international, multicultural settings
• Creative thinker with an eye for memorable experiences
• Proficiency in
  event management software
  (e.g. Cvent, EventsAir, Eventbrite, or similar).
• Knowledge of
  CRM and membership systems
  (e.g. CRM Dynamics)
• Excellent
  MS 365
  and project management tools (e.g. Asana).
• Excellent
  language skills
  in English
  (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
• Eligible for Swiss work permit
• Willing and able to occasionally travel for organising and attending AIPPI events

Salary:

A competitive salary in line with the candidate's qualifications and experience

Application:

Please send your complete application documents (CV,
cover letter
, reference letters, etc.) to

until
30 November 2025.

Please note that only candidates selected for an interview will be contacted.

Contact person:

Please contact

if you have specific questions.