Legal Operations Specialist

vor 1 Woche

Basel, Basel-Stadt, Schweiz Gi Group Vollzeit CHF 60'000 - CHF 80'000 pro Jahr

Legal Operations Specialist

General Information

Name: Legal Operations Specialist 2

Location: Basel

Employment Type: Full-time

Industry: Global Agricultural Solutions

Start: 12/15/2025

End: 12/31/2026

Possibility of extension: TBD

About the Role

Our client, a global leader in agricultural innovation specializing in crop protection products, seeds, and sustainable farming solutions, is seeking a Legal Operations Specialist to join their Legal Services team. This role is pivotal in ensuring smooth back-office operations, supporting senior leaders, and driving process improvements within the Legal Department.

Purpose


• Provide comprehensive administrative support to senior Legal leaders.


• Support day-to-day Legal Operations activities and collaboration with internal stakeholders.


• Contribute to the improvement, implementation, and documentation of Legal processes.


• Assist with Engagement, Learning, and Communications initiatives.


• Build strong relationships across Legal and related functions, aligned with organizational values.

Key Accountabilities


• Executive Administrative Support


• Manage calendars, coordinate meetings, and prepare agendas, minutes, and materials.


• Facilitate virtual meetings (Zoom, MS Teams) and handle correspondence.


• Organize travel, expenses, and document workflows.

Contract & Document Management


• Monitor contract workflows and ensure timely execution.


• Coordinate signatures (electronic and wet ink) and maintain filing systems.


• Support archiving and notarial/legalization tasks.

Engagement, Learning & Communications


• Organize training sessions, engagement activities, and prepare newsletters and surveys.

General Administrative Support


• Maintain distribution lists, onboarding processes, and IT/facility queries.


• Manage mail, courier shipments, and event logistics.


• Draft and proofread business correspondence.


• Maintain SharePoint sites, Teams folders, and org charts.

Experience & Skills


• Several years of administrative experience; legal department or law firm background is a plus.


• Strong organizational and time-management skills with attention to detail.


• Excellent communication skills and ability to work in multicultural teams.


• Proficiency in MS Office, Teams, Zoom, and SharePoint.


• High level of discretion and confidentiality.


• Service-oriented, proactive, and tech-savvy.

Education & Knowledge


• Bachelor's degree in business administration or related field (or equivalent).


• Fluent in English; good German skills preferred. Additional languages are an advantage.


• Familiarity with legal or corporate processes and contract management tools is a plus.

Interested? Apply now to join a dynamic team driving innovation in agriculture and legal operations excellence.

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