Office Coordinator

Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.

Role

Aman is seeking a highly organized and proactive Office Coordinator to provide a wide range of administrative and office support-related tasks in our Swiss Headquarters in Baar, Switzerland.   The role includes providing administrative support and diary management for members of the senior leadership team including the Chief Human Resources Officer. This is a people-facing role and would suit someone who enjoys being at the heart of the office, welcoming visitors, supporting senior leaders, and ensuring colleagues feel comfortable, supported and well cared for in their working environment.

You will be responsible for the smooth day-to-day running of the office, while also providing basic HR administrative support.  You will thrive in a fast-paced environment, be highly organised, and take pride in going the extra mile to deliver a positive colleague and visitor experience.

Responsibilities

• Act as the first point of contact for visitors, representing the brand in a professional and warm manner.
• Coordinate the day-to-day running of the office, ensuring the workspace, meeting rooms and facilities are tidy, presentable and fully stocked.
• Coordinate building management, maintenance, cleaning and external vendors
• Support senior team members with calendar management, travel arrangements and expenses
• Prepare, edit, and format documents, presentations, and reports for executive and board-level meetings.
• Organize logistics for conferences, events, and board sessions, including venue, catering, and guest arrangements.
• Assist with the organisation of team events, including social activities.
• Manage office administration including post and couriers, invoices, filing and ad hoc reports.
• Administer office access and support safe workplace practices
• Maintain accurate records, filing systems, and ensure confidentiality of sensitive information.
• Provide basic HR administrative support, such as assisting with onboarding logistics.
• Support special projects and initiatives as required.

Requirements

• Fluency in English plus C1 level German (written and spoken) is essential.
• Kaufmännische Grundbildung (EFZ), Personal Assistant Certificate or an equivalent office administration qualification, is desirable.
• Previous experience in an office coordination or office management role is required.
• Highly organised, able to multi-task and work at pace.
• Approachable and service minded.
• Enjoys supporting others, organising activities and going the extra mile.
• Proven discretion and integrity in handling confidential and sensitive information.
• Strong problem-solving skills with meticulous attention to detail.

Benefits

At Aman Group, we believe that our colleagues are at the core of our success. We offer competitive benefits including exciting international career opportunities in a company that is expanding rapidly. We prioritise and support your career journey, making you feel valued, included and at home.

If you thrive in an ultra-luxury environment and are passionate about crafting unforgettable guest experiences through strong leadership and operational excellence, we invite you to apply to join us on our journey.